Billing Analyst

Ecolab, Inc.; Caerphilly; On-site; GBP 25,000 - 27,000; Full time

Benefits offered by this job

Office base in Caerphilly or Northwich

Flexible hours

Pension and life insurance

Share purchase option

25 days holiday + 8 bank holidays

Training and development

Job summary

Ecolab, Inc. is seeking a Billing Analyst to join our Billing team in the UK. You will identify and value chargeable works, prepare invoices in line with contracts, and ensure on-time applications for payment. You will collaborate with Contract, Commercial and Operational teams and handle billing queries with precision.

You will also support month-end processes, reconciliations and reporting, driving improvements in billing accuracy and efficiency while maintaining strong attention to detail.

Qualifications

• Previous experience in a billing, invoicing, credit control or finance administration role.
• Strong Excel skills for data analysis and reporting.
• Excellent attention to detail with large transaction volumes.
• Ability to prioritise and meet multiple deadlines under pressure.
• Clear communication with colleagues and customers at all levels.
• Proactive, works well in a team.

Responsibilities

• Review daily works, identify and value chargeable reactive, project and remedial works.
• Prepare and submit accurate invoices within contractual timeframes with clear detail.
• Process work orders in CAFM and client systems, hitting daily/monthly targets.
• Monitor WIP and unbilled works, keeping them to a minimum.
• Investigate and resolve billing queries, disputes and credits promptly.
• Collaborate with Contract, Commercial and Operational teams on contract billing.
• Produce billing analysis and reports; support month-end and audits.
• Identify opportunities to improve billing processes and accuracy.
• Carry out other duties requested by Billing Team Leader and Commercial Management.

Skills

Billing experience

Excel (lookups, pivots)

Attention to detail

Prioritisation

Clear communication

Proactive mindset

Tools

CAFM systems

Finance systems

Job description

We are looking for an accurate, organised and commercially minded Billing Analyst to join our Billing team. You will make sure that all chargeable works are identified, valued and invoiced correctly and on time, in line with contractual requirements, so that we maximise revenue and protect margin.

You will work closely with Contract, Commercial and Operational teams and be a trusted point of contact for billing queries.

Key Responsibilities

• Review completed and logged works daily, identifying and valuing chargeable reactive, additional, project and remedial works.
• Prepare and submit accurate invoices and applications for payment within contractual timeframes, with clear supporting detail to reduce the risk of queries.
• Process work orders through the client and CAFM systems, meeting agreed daily and monthly targets.
• Monitor and manage Work in Progress (WIP) and unbilled works, keeping them to a minimum.
• Investigate, chase and resolve billing queries, disputes and credit requests promptly and professionally.
• Work with Contract Managers, Commercial and Operational teams to make sure all works are charged in line with the contract.
• Produce billing analysis and reports and support Commercial Management with internal and external reporting.
• Carry out account reconciliations and support month-end processes and audits.
• Identify opportunities to improve billing processes, accuracy and efficiency.
• Carry out other duties as reasonably requested by the Billing Team Leader and Commercial Management.

Skills and Experience

Essential

• Previous experience in a billing, invoicing, credit control or finance administration role.
• Strong Microsoft Office skills, particularly Excel (for example lookups, pivot tables and data analysis).
• Excellent attention to detail and a high level of accuracy when working with large volumes of transactions.
• Ability to prioritise your own workload and meet multiple deadlines under pressure.
• Clear communication skills, with the confidence to deal with colleagues and customers at all levels.
• A proactive approach, able to use your own initiative while working well as part of a team.

Desirable

• Experience in facilities management or a contract-based environment.
• Knowledge of CAFM systems and Application for Payment processes.
• Experience with finance systems.
• Understanding of contractual terms and commercial billing.

What´s in it for you:

• Office based in Caerphilly or alternatively in Northwich.
• Hours that fit your schedule - we aim to be as flexible as possible, and offer a variety of shift patterns, that cover days, evenings and weekends.
• Salary starting from £24,600 up to £27,000 dependant on experience
• Investment in your training, development, and qualifications
• 25 days holiday plus 8 days bank holiday.
• 4% Flexible Benefits. A wide range of benefits (extended to families), including private medical health, dental health; option to purchase up to 5 additional days holiday or to be used as a salary increase.
• Pension and Life Insurance benefits.
• Recognition of exceeding targets inclusive of career development
• Opportunity to purchase company shares.
• A long-term career within a business that recognises the talent to progress, inclusive of global opportunities.

At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Building on a century of innovation, our 48,000 associates help deliver comprehensive science-based solutions, data-driven insights and world-class service to advance food safety, maintain clean and safe environments, and optimize water and energy use, and improve operational efficiencies and sustainability for customers in the food, healthcare, life sciences, hospitality and industrial markets in more than 170 countries around the world. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world. We are committed to eliminating unnecessary complexities and embracing a beginner's mindset, continuously seeking new perspectives and innovative solutions to stay ahead in a rapidly changing world.

Ecolab’s commitment to diversity, equity and inclusion (DE&I) reflects our longstanding value of working together to integrate diverse perspectives to challenge ourselves, reach our goals and do what’s right.