Billing Administrator

CMS; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading firm in London seeks a Billing Administrator to support partners with pre and post-billing activities. The role involves managing invoices, liaising with finance teams, and ensuring accurate billing practices. Ideal candidates will have strong communication skills and a finance background. The firm offers a competitive salary, hybrid working options, and various benefits to support personal and professional growth.

Benefits

Competitive Salary

Flexible Working Policy

Generous Bonus Scheme

Up to 25 Days Holiday

Private Medical Insurance

Enhanced Parental Leave

Qualifications

• Experience in a partnership or professional services environment.
• Ability to prioritize and manage own workload.

Responsibilities

• Monitor Partner & client portfolio of bills issued.
• Liaise with finance teams to ensure accurate bill preparation.
• Handle billing related queries and prepare narratives.

Skills

Communication

Attention to Detail

Self-motivation

Analytical Skills

Education

Finance Background

Tools

MS Excel

MS Word

Job description

Our busy Billing Team is looking for a Billing Administrator to join a central finance resource supporting partners in dealing with pre and post-billing related administrative activities.

About us

CMS is a Future Facing firm with more than 80 offices in over 45 countries and 5,800+ lawyers worldwide. We combine deep local market understanding with a global perspective. We are passionate about building strong relationships with our clients, our people, and the communities we work in.

We take a bold, dynamic, and agile approach to ensure our clients are able to face the future with confidence. We are driven by emerging technologies such as generative AI and readily embrace the possibilities it opens up for developing new and better ways of working. Our aim is to inspire, impact, and support our clients and our people, helping them to maximize their potential and thrive.

About the role

In this varied role, you will monitor the Partner & client portfolio of bills issued and ensure bills are dispatched within the firm’s policy time frame. Responsibilities include:

• Requesting ad-hoc proformas and generating reports
• Amending proformas upon request and inputting billing guide amendments into the pre-billing system in line with Partner/Associates requirements
• Reviewing time narratives for accuracy and correcting typos
• Forwarding billing guides to reviewers and editors as required
• Dealing with invoice volumes and billing-related queries
• Liaising with the Working Capital Support team to resolve complex queries
• Preparing narratives and fee breakdowns
• Preparing covering documents for dispatch for Partner/Associate review
• Facilitating bill dispatch to clients as per their requirements
• Liaising with the eBilling team on guidelines and portal requirements
• Requesting credit notes/re-issue instructions and handling post-billing queries
• Collaborating with finance teams to ensure accurate and timely bill preparation

About you

We invest in your training and development. To be considered, you should meet the following criteria:

• Strong communication skills, confident with clients, Partners, and stakeholders
• Ability to work within deadlines and anticipate workflows
• High accuracy and attention to detail
• Self-motivated, proactive, and able to prioritize workload
• Team player with initiative
• Experience in a partnership or professional services environment with a finance background
• Analytical skills for resolving queries
• Proficiency in MS Excel and Word

What’s in it for you?

We offer a flexible benefits system, including:

• Competitive salary (reviewed annually)
• Hybrid working policy
• Bonus scheme
• Up to 25 days holiday, rising with service
• Holiday exchange scheme
• Private medical insurance
• Enhanced parental leave
• Disability accommodations in line with the Equality Act 2010

More details on benefits are available on our Rewards & Benefits page.

Equal opportunities

We value diversity and inclusion, actively promoting a flexible working environment. We encourage applications from all backgrounds, including those returning to work after a career break, and are committed to accessibility and equality in our recruitment and employment practices.

Next steps

Apply online via the CMS careers site. For questions, contact our Talent Acquisition team. We prioritize applications through our approved agency panel and only accept applications via the portal.