Billing Administrator

Cygnet; Kings Hill; Hybrid; GBP 25,000 - 26,000; Full time

Benefits offered by this job

Pension scheme

Free Health Cash plan

24 hours free GP support line

Free life assurance cover

Free eye tests

Discounted gym membership

Car lease discounts

Mortgage broker services

Job summary

Cygnet is seeking a Billing Administrator for our Billing Team based in Kings Hill, West Malling. The role is full-time (37.5 hours) with a hybrid pattern: two days per week at the Kings Hill office.

You will support all aspects of the billing function across our group, ensuring accurate invoicing monthly and at month-end, while maintaining compliance and strong stakeholder relationships.

Qualifications

• Strong IT skills, including Microsoft Office, with emphasis on Excel.
• Excellent attention to detail and accuracy.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Experience in an office or administrative environment.
• Hybrid working experience is desirable.

Responsibilities

• Maintain and update sales daybooks daily using ward census information.
• Manage a share of the billing process across 155 locations, invoicing ~£70 million monthly revenue.
• Support transition to the Coldharbour billing system and ensure smooth adoption.
• Liaise with sites to obtain accurate billing information via phone and email.
• Support preparation and processing of credit notes and reinvoicing as needed.
• Assist with data analysis, reporting, and information requests for Finance and senior management.
• Maintain transport costs log and validate invoicing.
• Produce month-end invoices for allocated sites, meeting deadlines.
• Investigate and resolve billing queries in a timely, professional manner.
• Perform adhoc tasks as required.

Skills

MS Excel

Attention to detail

Organisational skills

Office administration

Hybrid working

Tools

Coldharbour

Civica

Job description

Helping others improve and turn their lives around - there's no better feeling. It's what we do for thousands of people at more than 150 sites across the UK. Be a part of it.

We are looking for a Billing Administrator to join our Billing Team at our office in Kings Hill, West Malling.

Joining us on a full time, 37.5 hour per week basis you will work in a hybrid capacity with 2 days per week based at the Kings Hill office.

Purpose of the role:

To support all aspects of the billing function across our group which will include all sites Long Stay, PICU/Acute, nursing homes and day services.

The role is responsible for providing day-to-day administrative support to the Billing team, ensuring accurate and timely invoicing throughout the month and at month end, maintaining compliance with company policies and procedures, and building effective relationships with operational sites and internal departments.

At Cygnet, our perks go way beyond pension schemes and excellent professional development. You'll also enjoy shopping, travel and leisure discounts - as well as a range of healthcare and financial benefits - to support you to be happy both in and out of work.

With us, you'll have the chance to progress your career in a vibrant, supportive culture tailored to help you thrive.

Your day-to-day...

• Maintain and update sales daybooks daily using ward census information. Respon
• Responsible for managing a share of the billing process across a portfolio of sites, ensuring the accurate and timely invoicing of approximately £70 million of monthly revenue generated across 155 locations.
• Billing will be processed through our new billing system, Coldharbour. As part of this system implementation, you will play a key role in supporting the transition, helping to ensure processes are adopted smoothly and efficiently.
• Liaise with sites to obtain accurate billing information, ensuring compliance with company procedures and audit requirements. This role involves regular communication with stakeholders, primarily by telephone, so confidence in building effective relationships and gathering information through both phone calls and email correspondence is essential.
• Support the preparation and processing of credit notes and reinvoicing where required.
• Assist with data analysis, reporting, and information requests from the Finance team and senior management.
• Maintain the transport costs log, carrying out validation checks and ensuring accurate invoicing.
• Produce month-end invoices for allocated sites, meeting strict deadlines and service level expectations.
• Investigate and resolve billing queries in a timely and professional manner.
• Perform adhoc tasks as and when needed.

We are looking for someone with...

• Strong IT skills, including proficiency in Microsoft Office applications, particularly Excel.
• Previous experience working in an office or administrative environment.
• Excellent attention to detail and accuracy
• Experience of Hybrid working is desirable.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.

Desirable

• Previous experience within a billing, invoicing, or finance administration role.
• Under
• standing of billing processes and financial controls.
• Experience working in a hybrid working environment.
• Experience within the healthcare or social care sector.
• Previous exposure to Coldharbour or Civica system software

Why Cygnet? We'll offer you...

• Salary between £25,000 and £26,000 per year
• An opening to undertake further learning with our excellent apprenticeship scheme
• Expert supervision & support
• Free Health Cash plan
• 24 hours free GP support line
• Free life assurance cover
• Free eye tests
• Car lease discounts
• Discounted gym membership
• Free mortgage broker and Insurance cover
• Pension scheme
• Employee NHS - discount savings & "Cycle to Work" scheme
• Smart Health Toolkit - Providing you with Fitness Programmes, Nutrition consultation and Health checks

Successful candidates will be required to undergo an enhanced DBS check.

Cygnet have been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you'll have the chance to make a real impact on patients, service users & their families.

What next?

If you care about making a difference - we want to talk to you.