Billing & Admin Coordinator - Legal, Glasgow

Pinsent Masons LLP; Glasgow; On-site; GBP 24,000 - 34,000; Full time

Benefits offered by this job

Bonus scheme

Pension scheme

Electric car scheme

Enhanced family leave

Private medical insurance

Wellbeing benefits

Job summary

Pinsent Masons LLP in Glasgow is seeking a Team Administrator (Billing Coordinator) to support the billing team and ensure accurate, timely invoicing and reporting. You will oversee prebills, client time reports and billing workflows to keep financial processes compliant and client focused.

Work closely with lawyers and partners, handle administrative tasks, coordinate travel and diary bookings, and drive efficiency improvements in billing while maintaining organised records and deadlines.

Qualifications

• Organised professional with a proactive mindset and strong attention to detail.
• Experience in administration or billing, ideally in legal or professional services.
• Ability to manage multiple tasks with excellent prioritising skills.
• Comfortable working collaboratively in a fast-paced environment.
• Solid IT skills and proficiency with common software and systems.
• Clear and confident communicator in written and spoken English.

Responsibilities

• Managing the full billing cycle: prebills, invoicing and payments.
• Creating and monitoring WIP and billing reports and financial statements.
• Maintaining accurate PO records and client rate information.
• Handling narrative edits, time transfers and portal submissions.
• Attending revenue meetings and driving follow-up actions.
• Suggesting and implementing efficiency improvements in billing processes.
• Coordinating travel, diary and room bookings.
• Managing lawyers’ expenses and ad-hoc office support tasks.
• Assisting with post, scanning, copying and archiving.

Skills

Organised

Attention to detail

Prioritising

Team collaboration

Strong IT skills

Effective communicator

Job description

Pinsent Masons LLP in Glasgow is seeking a Team Administrator (Billing Coordinator) to support the billing team and ensure accurate, timely invoicing and reporting. You will oversee prebills, client time reports and billing workflows to keep financial processes compliant and client focused.

Work closely with lawyers and partners, handle administrative tasks, coordinate travel and diary bookings, and drive efficiency improvements in billing while maintaining organised records and deadlines.