Team Administrator (Billing Coordinator)

Pinsent Masons LLP; Glasgow; On-site; GBP 24,000 - 34,000; Full time

Benefits offered by this job

Bonus scheme

Pension scheme

Electric car scheme

Enhanced family leave

Private medical insurance

Wellbeing benefits

Job summary

Pinsent Masons LLP in Glasgow is seeking a Team Administrator (Billing Coordinator) to support the billing team and ensure accurate, timely invoicing and reporting. You will oversee prebills, client time reports and billing workflows to keep financial processes compliant and client focused.

Work closely with lawyers and partners, handle administrative tasks, coordinate travel and diary bookings, and drive efficiency improvements in billing while maintaining organised records and deadlines.

Qualifications

• Organised professional with a proactive mindset and strong attention to detail.
• Experience in administration or billing, ideally in legal or professional services.
• Ability to manage multiple tasks with excellent prioritising skills.
• Comfortable working collaboratively in a fast-paced environment.
• Solid IT skills and proficiency with common software and systems.
• Clear and confident communicator in written and spoken English.

Responsibilities

• Managing the full billing cycle: prebills, invoicing and payments.
• Creating and monitoring WIP and billing reports and financial statements.
• Maintaining accurate PO records and client rate information.
• Handling narrative edits, time transfers and portal submissions.
• Attending revenue meetings and driving follow-up actions.
• Suggesting and implementing efficiency improvements in billing processes.
• Coordinating travel, diary and room bookings.
• Managing lawyers’ expenses and ad-hoc office support tasks.
• Assisting with post, scanning, copying and archiving.

Skills

Organised

Attention to detail

Prioritising

Team collaboration

Strong IT skills

Effective communicator

Job description

Team Administrator (Billing Coordinator)

Glasgow | Permanent

Our standard working hours are 9.00am-5.00pm. This role is based 5 days a week from our Glasgow office. As an inclusive employer, we are willing to consider flexible working requests.

The opportunity

Join a team where your expertise truly matters. Pinsent Masons is looking for a Team Administrator (Billing Coordinator) to join the Glasgow Team to play a crucial role in managing and improving the billing processes to ensure efficiency and accuracy. You will be responsible for overseeing the creation and distribution of monthly reports, ensuring timely invoicing and payments, and resolving any billing-related issues.

• You will be at the core of our billing operations supporting lawyers and partners to ensure our financial processes are timely, compliant and client focussed.
• You’ll also assist with a range of administrative tasks, ensuring the smooth day to day running of the team.

What You’ll Do

• Managing the full billing cycle: from producing and formatting prebills to liaising with fee earners and submitting invoices on time
• Creating and monitoring WIP and billing reports, client time reports and financial statements
• Maintaining accurate PO records and managing client despatch and rate information
• Handling narrative edits, time transfers, third party invoice uploads and portal submissions
• Attending revenue meetings and taking ownership of follow up actions
• Suggesting and implementing efficiency improvements in billing processes
• Organising legal bundles and preparing key documentation
• Coordinating travel, diary and room bookings
• Managing lawyers’ expenses and performing ad-hoc office support tasks
• Assisting with post, scanning, copying and archiving

What You’ll Bring

• Organised professional with a strong eye for detail and a proactive mindset
• Previous experience in administration or billing ideally gained from within legal or professional services
• Comfortable at managing multiple tasks with excellent prioritising skills
• Enjoy working collaboratively and in a fast paced environment
• Strong IT skills
• An effective and confident communicator

Why Pinsent Masons

• Meaningful work, real impact – the opportunity to contribute to initiatives and projects that have a genuine impact on our clients and the success of a leading international law firm.
• A firm that backs your growth – clear expectations, structured development and real investment in helping you reach your potential.
• A progressive culture – collaborative, inclusive and forward-looking, with the space to innovate and do your best work.

Benefits

• 25 days holiday
• Bonus Scheme
• Pension Scheme
• Electric car scheme
• Enhanced Family Leave policies
• Private Medical Insurance
• Health, lifestyle and wellbeing benefits

What happens next?

Once your application has been submitted and reviewed, our Talent Acquisition team will share the outcome with you by email.

We typically hold two interview stages providing the opportunity to meet different members of the hiring team at each stage. The first stage is typically conducted virtually and the second stage typically in person at the office in which the role would be based. However, we strive to remain flexible depending on the requirements of the role or the candidate.

Our commitment

At Pinsent Masons, we are committed to recruiting and retaining the best talent and building an inclusive and fair workplace. We value the strength that comes from different experiences and strive to create an environment where everyone feels they belong.

We welcome applications from all suitably qualified candidates and are dedicated to ensuring equitable opportunities throughout our recruitment processes. In line with local laws and cultural contexts across the jurisdictions in which we operate, we encourage people of all backgrounds, identities, and lived experiences to apply.

If you need reasonable adjustments or accommodations to participate in our recruitment process or to perform the role, please tell us, we will work with you to identify a suitable approach.