Bids Assistant

Stride Treglown; West of England; Hybrid; GBP 27,000 - 30,000; Full time

Benefits offered by this job

Salary transparency

Flexible working

4 days per week

Comprehensive benefits

Disability confident employer

Job summary

Stride Treglown is seeking a proactive Bid Assistant to join the Work Winning team. This junior role focuses on research, administration, content gathering and document production to support architecture, planning and landscape bids.

You will assist Bid Co‑ordinators by gathering information, updating trackers and ensuring submissions meet client instructions, while developing knowledge of the bid process and timelines.

Qualifications

• Strong administrative and organisational skills with good attention to detail.
• Clear written communication and proofreading skills.
• Ability to manage assigned tasks, meet deadlines and raise questions when guidance is needed.

Responsibilities

• Check contract notices and bid portals, record relevant opportunities and pass them to the Bid Co‑ordinators for review
• Gather background information to support go / no‑go discussions led by senior colleagues
• Update bid trackers, schedules and document folders, flagging upcoming deadlines or missing information
• Request and collate project details, team CVs, images and other material from design teams and external collaborators
• Update standard content, including practice information, project case studies and CVs
• Help draft straightforward responses using approved information and guidance from the Bid Co‑ordinators
• Proof read and check submissions for accuracy, consistency and compliance with client instructions
• Format documents and presentations using agreed templates, including supporting InDesign production
• Record clarification questions, submission outcomes and feedback, and help keep the bids platform up to date

Skills

Word

Excel

PowerPoint

proofreading

administrative

collaboration

Tools

Adobe InDesign

Job description

About Stride Treglown

Stride Treglown is an employee-owned, carbon neutral, B Corp, multidisciplinary design practice creating long-term positive impact for clients and communities. With 330 architects, planners, landscape designers and specialists across 9 UK studios, we combine deep local knowledge with national expertise to design better places, build resilient partnerships and empower people.

Why join us?

Because you’ll help shape winning work for one of the UK’s most respected independent design practices.

The Role

We are looking for an organised, proactive and creative Bid Assistant to join our Work Winning team. Working under the guidance of our Bid Co‑ordinators, you will help prepare proposals and tender submissions for architecture, planning, landscape and other design‑led projects.

This is a junior role focused on research, administration, content gathering and document production. You will support several bids at different stages, helping the team produce accurate, well‑presented submissions. Bid Co‑ordinators will lead bid programmes, manage contributors and oversee the final response; you will help them deliver that work and develop your knowledge of the bid process

Key Responsibilities

• Check contract notices and bid portals, record relevant opportunities and pass them to the Bid Co‑ordinators for review
• Gather background information to support go / no‑go discussions led by senior colleagues
• Update bid trackers, schedules and document folders, flagging upcoming deadlines or missing information
• Request and collate project details, team CVs, images and other material from design teams and external collaborators
• Update standard content, including practice information, project case studies and CVs
• Help draft straightforward responses using approved information and guidance from the Bid Co‑ordinators
• Proof read and check submissions for accuracy, consistency and compliance with client instructions
• Format documents and presentations using agreed templates, including supporting InDesign production
• Record clarification questions, submission outcomes and feedback, and help keep the bids platform up to date

Essential

• Strong administrative and organisational skills, with good attention to detail
• Clear written communication and proofreading skills
• Ability to manage assigned tasks, meet deadlines and raise questions when guidance is needed
• A collaborative approach and confidence communicating with people across different teams
• Good working knowledge of Word, Excel and PowerPoint

Desirable

• Experience supporting bids, proposals or other deadline‑driven documents
• Familiarity with Adobe InDesign, or an interest in learning it
• An interest in architecture, design, construction or the built environment
• Awareness of bid processes or public‑sector procurement

What We Offer

• Salary: £26,500 - £30,000 (Depending on Experience)
• Minimum 4 days per week
• Flexible working environment
• Comprehensive benefits package
• Family‑style culture
• Opportunity to work on meaningful, high‑profile projects

Stride Treglown is a Disability Confident Committed Employer and is committed to inclusive recruitment practices. We will provide a fully accessible recruitment process and offer an interview to disabled applicants who meet the minimum criteria for the role.