Bid Writer / Coordinator

Bid Solutions; Leatherhead; Hybrid; GBP 38,000 - 52,000; Full time

Job summary

Bid Solutions is seeking a proactive Bid Writer/Coordinator to join our facilities management team on a permanent, hybrid basis. The role supports social housing tenders, coordinating input from operations, finance and other teams to craft clear, compliant and persuasive submissions.

You will write responses, shape bid strategy, maintain a bid library, and ensure deadlines are met while keeping senior stakeholders updated on progress and outcomes.

Qualifications

• Experience writing or supporting tender submissions under tight deadlines.
• Excellent written English and ability to simplify complex information.
• Ability to coordinate input from multiple stakeholders without formal authority.
• Strong attention to detail and proofreading skills.
• Experience with tender portals and bid libraries is a plus.

Responsibilities

• Run bid qualification on new opportunities to assess fit and approach.
• Shape bid strategy, win themes and key messages with milestones.
• Coordinate bid teams ensuring contributions are timely.
• Write original, persuasive tender responses and tailor content.
• Gather technical and commercial information from departments.
• Manage bid administration and tender portal activity.
• Review submissions for accuracy and compliance.
• Maintain bid library and run lessons learned.
• Conduct market and competitor research to strengthen bids.
• Support blogs and wider marketing activities when needed.

Skills

Tender writing

Stakeholder coordination

Attention to detail

Excellent English writing

MS Office proficiency

Education

APMP certification (Foundation/Practitioner/Professional)

IOSH Working Safely

Tools

Word

Excel

PowerPoint

MS Project

Job description

A growing facilities management company specialising in social housing is looking for a Bid Writer / Coordinator to join its team on a permanent basis. The role is hybrid, with office time in either of their sites in Leatherhead or Battersea, Southwest London.

The business wins much of its work through competitive tenders across the public and private sectors, and this role will play a direct part in winning more of it.

The successful candidate will sit at the heart of the bid function. They will write responses, coordinate input from across the business and make sure every submission is clear, compliant and competitive. They will also help decide which opportunities are worth pursuing.

Key responsibilities

• Running bid qualification on new opportunities to assess fit, feasibility and the approach to winning
• Helping to shape bid strategy, win themes and key messages, and putting together bid plans with clear milestones and deadlines
• Coordinating bid teams so that everyone knows what is needed from them and by when
• Writing original, persuasive tender responses and proposals, and tailoring existing library content so it fits each bid
• Gathering technical and commercial information from teams across the business, including operations, finance, QHSE and ICT
• Managing bid administration and tender portal activity to the required standards and deadlines
• Reviewing submissions before they go out for accuracy, completeness and compliance
• Keeping accurate records of bid activity, decisions and outcomes, and providing regular progress updates to senior leadership
• Building and maintaining a bid library of standard answers, evidence and case studies
• Running lessons learned on successful and unsuccessful bids, and turning feedback into practical improvements
• Carrying out market and competitor research to strengthen bid positioning
• Supporting blogs, internal communications and wider marketing activity when needed

The ideal candidate will have

• Experience writing or supporting tender submissions, including working with several stakeholders to tight deadlines
• Excellent written English, with the ability to make complex information easy to follow
• The confidence to get what they need from subject matter experts without having formal authority over them
• The ability to stay calm and organised during busy, high-volume periods
• Strong attention to detail and proofreading skills
• Good working knowledge of Word, Excel, PowerPoint and Project
• A general awareness of workplace health and safety

Desirable

• Experience in social housing or the wider public sector
• Experience using tender portals
• APMP qualification at Foundation, Practitioner or Professional level
• IOSH Working Safely or an equivalent qualification