Bid & Sales Coordinator – Utilities & Civil

Doocey Group; West Midlands; On-site; GBP 21,000 - 32,000; Full time

Job summary

Doocey Group in Tipton, West Midlands is seeking a Sales Administrator to support the sales and pre-construction teams with accurate cost estimates for multi-utility projects. You will gather, manage and coordinate project information to assist bid development, liaise with suppliers and ensure tender requirements are met.

Working closely with Sales, Estimators, Project Managers and Procurement, you will help develop competitive bids aligned with company standards and client expectations.

Qualifications

• Extensive administration experience in a similar role.
• Strong coordination and document control skills.
• Proficient in MS Office and data tracking.

Responsibilities

• Update and maintain the Multi Utilities attendance register, reporting to directors and HR daily before 12pm.
• Manage the connections inbox, twice a day: before 10am and before 5pm; process correspondence and control project and pricing documents.
• Extract information from enquiry emails and ensure it is input into relevant trackers and Synergy system by Friday 5pm.
• Procure existing utility maps, handover documents, and calculate site demand and ADMDs; apply for points of connection for gas, water and electricity.
• Coordinate with clients when additional information is needed to support the Business Development Manager.
• Track feedback on quotes, requirements and award dates; manage client correspondence.
• Update project and pricing documents to keep information accessible for all staff.
• Create and store daily documents in Synergy; mirror information to the Tender File by day end.
• Collate information from initial enquiries and use Budget Quote calculator to create budgets; send to BD Manager or client when needed.
• Attend mandatory training courses per the training matrix and keep CPD up to date.

Skills

Civil engineering experience

Administration skills

Communication skills

Time management

Team collaboration

Education

GCSEs or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Doocey Group in Tipton, West Midlands is seeking a Sales Administrator to support the sales and pre-construction teams with accurate cost estimates for multi-utility projects. You will gather, manage and coordinate project information to assist bid development, liaise with suppliers and ensure tender requirements are met.

Working closely with Sales, Estimators, Project Managers and Procurement, you will help develop competitive bids aligned with company standards and client expectations.