Bid Manager UK (all genders)

ubitricity - Gesellschaft für verteilte Energiesysteme mbH; Greater London; Hybrid; GBP 65,000 - 100,000; Full time

Benefits offered by this job

Hybrid work model

Private healthcare

Pension plan

Regular company events

Flexible working hours

Job summary

ubitricity Distributed Energy Systems UK Ltd. is seeking a proactive Bid Manager to lead end-to-end tender and proposal processes across our UK operations.

You will own bids from qualification to submission, coordinating contributors and ensuring timely, compliant, and commercially robust outcomes. The role requires structure for complex tenders and collaboration with Commercial, Operations, Delivery, Product, Legal and Finance teams, with potential use of AI tools.

Qualifications

• Proven experience leading complex bids, proposals or tender processes from qualification through to submission and handover.
• Strong project-management skills, including planning, stakeholder coordination, risk management, governance and action tracking.
• Confidence coordinating and constructively challenging contributors across different functions and levels of seniority.
• Ability to create accountability and maintain momentum without relying on formal authority.
• Excellent written and verbal communication skills, with the ability to turn complex input into clear and persuasive proposals.
• Strong commercial judgement and the ability to understand client priorities, operational constraints and business risks.
• Ability to identify gaps, dependencies and unrealistic commitments early and drive timely decisions.
• Highly organised and comfortable managing several concurrent deadlines and changing priorities.
• Experience with public-sector procurement, framework agreements or infrastructure tenders would be highly advantageous.
• Experience in EV charging, energy, transport, mobility, utilities or related infrastructure, and familiarity with Jira, CRM or proposal-management tools, would be beneficial.

Responsibilities

• Own and manage the full bid lifecycle from opportunity qualification and bid planning through to submission, clarification, contract handover and post-bid review.
• Develop and maintain clear bid plans covering deliverables, responsibilities, dependencies, review stages, approvals, resources and deadlines.
• Lead bid kick-offs, progress reviews, solution workshops and final submission reviews, creating clarity and accountability across all contributors.
• Coordinate and actively manage internal stakeholders, external consultants and specialist partners, challenging delays, unclear ownership or insufficient contributions.
• Identify bid risks, dependencies, gaps and decision requirements early, escalating where necessary to protect quality, commercial viability and timelines.
• Lead bid qualification and go/no-go assessments, ensuring that client requirements and commercial, technical, operational and delivery implications are fully understood.
• Develop the bid strategy, win themes, key messages and overall proposal structure in collaboration with relevant stakeholders.
• Ensure that submissions are compliant, persuasive, commercially competitive and operationally deliverable, constructively challenging assumptions and proposed commitments.
• Own the overall quality and consistency of proposal content, turning cross-functional input into one clear, client-focused response.
• Maintain an accurate tender pipeline and clear reporting on opportunity status, key dates, resource requirements, risks and decisions.
• Improve bid-management tools, governance and reusable content, including Jira-based planning and appropriate use of AI-supported bidding solutions.
• Ensure a structured handover of successful bids, including commitments, assumptions, risks, dependencies, SLAs and implementation obligations, to Delivery and Operations.

Skills

Project management

Stakeholder coordination

Risk management

Governance

Communication skills

Commercial judgement

Tools

Jira

CRM

Proposal management tools

Job description

Your Mission

About the Role
We are looking for a proactive and commercially minded Bid Manager to lead and project manage the end-to-end tender and proposal process across our UK business.
You will take ownership of each bid from early qualification and planning through to submission, clarification, handover and post-bid review. This includes setting the bid strategy, defining responsibilities, coordinating contributors, managing timelines and dependencies, and ensuring that decisions and deliverables are completed to the required quality and deadline.
The role requires someone who can bring structure and momentum to complex tender processes, engage stakeholders across different functions and levels, and constructively challenge assumptions, contributions and proposed solutions. Working closely with Commercial, Operations, Delivery, Product, Legal, Finance and central teams, you will ensure that submissions are compliant, compelling, deliverable and commercially robust.

Key Responsibilities

• Own and manage the full bid lifecycle from opportunity qualification and bid planning through to submission, clarification, contract handover and post-bid review.
• Develop and maintain clear bid plans covering deliverables, responsibilities, dependencies, review stages, approvals, resources and deadlines.
• Lead bid kick-offs, progress reviews, solution workshops and final submission reviews, creating clarity and accountability across all contributors.
• Coordinate and actively manage internal stakeholders, external consultants and specialist partners, challenging delays, unclear ownership or insufficient contributions.
• Identify bid risks, dependencies, gaps and decision requirements early, escalating where necessary to protect quality, commercial viability and timelines.
• Lead bid qualification and go/no-go assessments, ensuring that client requirements and commercial, technical, operational and delivery implications are fully understood.
• Develop the bid strategy, win themes, key messages and overall proposal structure in collaboration with relevant stakeholders.
• Ensure that submissions are compliant, persuasive, commercially competitive and operationally deliverable, constructively challenging assumptions and proposed commitments.
• Own the overall quality and consistency of proposal content, turning cross-functional input into one clear, client-focused response.
• Maintain an accurate tender pipeline and clear reporting on opportunity status, key dates, resource requirements, risks and decisions.
• Improve bid-management tools, governance and reusable content, including Jira-based planning and appropriate use of AI-supported bidding solutions.
• Ensure a structured handover of successful bids, including commitments, assumptions, risks, dependencies, SLAs and implementation obligations, to Delivery and Operations.

What We're Looking For

• Proven experience leading complex bids, proposals or tender processes from qualification through to submission and handover.
• Strong project-management skills, including planning, stakeholder coordination, risk management, governance and action tracking.
• Confidence coordinating and constructively challenging contributors across different functions and levels of seniority.
• Ability to create accountability and maintain momentum without relying on formal authority.
• Excellent written and verbal communication skills, with the ability to turn complex input into clear and persuasive proposals.
• Strong commercial judgement and the ability to understand client priorities, operational constraints and business risks.
• Ability to identify gaps, dependencies and unrealistic commitments early and drive timely decisions.
• Highly organised and comfortable managing several concurrent deadlines and changing priorities.
• Experience with public-sector procurement, framework agreements or infrastructure tenders would be highly advantageous.
• Experience in EV charging, energy, transport, mobility, utilities or related infrastructure, and familiarity with Jira, CRM or proposal-management tools, would be beneficial.

Our Offer

Location & Ways of Working

Location
ubitricity Distributed Energy Systems UK Ltd.
Spectrum House, Unit 11
32-34 Gordon House Road
London NW5 1LP

We operate a hybrid working model and believe that collaboration is at its best when people spend time together. Employees are expected to work from the office a minimum of three days per week, including our dedicated Face-to-Face Tuesday, which is designed to strengthen cross-team collaboration, knowledge sharing, and innovation.

Benefits
At ubitricity, we offer a competitive benefits package designed to support your health, wellbeing, financial security, and professional growth.

Time Off & Flexibility

• 27 days annual leave plus public holidays
• Hybrid working model (minimum 3 office days per week)
• Flexible and collaborative working environment

Health & Wellbeing

• AXA Private Healthcare with comprehensive cover
• Company-funded Benefit-in-Kind (BIK) tax and National Insurance contributions related to the healthcare benefit
• Option to add family members to the healthcare scheme (employee-funded)
• Access to the Spark Health & Wellbeing Platform, including:
  • 24/7 virtual GP and nursing services
  • Online physiotherapy
  • Confidential counselling support
  • Second medical opinions
  • Cancer and long-term condition support
  • Nutrition, fitness and wellbeing tools
  • Digital gym access

Financial Benefits

• Choice between comprehensive private healthcare cover or enhanced pension benefits
• Additional employer pension contribution of:
  • £50 per month for employees enrolled in private healthcare
  • £100 per month for employees who opt out of private healthcare
• Automatic enrolment into the NEST pension scheme (subject to eligibility)
• Life Assurance cover of four times annual salary

Additional Benefits

• Free coffee and healthy snacks in the office
• Regular social and company events
• Opportunities to visit and collaborate with colleagues at our Berlin headquarters
• Access to International SOS for medical and travel assistance during business travel
• Opportunity to work alongside colleagues from both ubitricity and the wider Shell organisation

Why Join Us?
At ubitricity, we're helping accelerate the transition to electric mobility by delivering innovative EV charging solutions across the UK and Europe. As part of the Shell Group, we combine the agility of a growing technology business with the scale and opportunities of a global organisation.
You'll join a collaborative, international team where your ideas are valued, your development is supported, and your work has a direct impact on the future of sustainable transport. If you enjoy taking ownership of complex processes, bringing different stakeholders together and turning client requirements into clear, credible and competitive proposals, we'd love to hear from you.