Bid Coordinator (Fixed-Term, 6 months)

Octopus Electric Vehicles Limited; Greater London; Hybrid; GBP 38,000 - 48,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Octopus Electric Vehicles Limited is expanding its Bid Team in London and seeks an experienced Bid Coordinator for a fixed-term contract. The role focuses on responding to RFIs/RFPs, improving bid processes, and coordinating inputs across compliance, legal, finance, and product.

You’ll report to the Bid Manager and work with BD and cross-functional teams. You’ll drive first-dpass responses, maintain our content library, manage trackers, and ensure timely submissions with a high-quality,

Qualifications

• Experience managing responses to RFIs and RFPs in a fast-paced environment.
• Ability to build and maintain a central content library for bid responses.
• Strong collaboration with compliance, legal, finance and product teams.
• Proactive in tracking deadlines and coordinating inputs from multiple stakeholders.

Responsibilities

• Draft first-pass responses to RFPs and tender questions using approved content.
• Update the central library of reusable answers, case studies and documents.
• Manage bid pipeline tracker: deadlines, owners, status and outcomes.
• Coordinate inputs from subject matter experts and chase responses.
• Prepare pricing schedules and comply with forms and submissions.
• Proofread and QA responses before submission.
• Log win/loss feedback to improve future bids.
• Build processes to speed up future bids.

Skills

Bid management

Stakeholder mgmt

Project mgmt

English proficiency

Attention to detail

Executive presentation

Data analysis

Organisational skills

Education

APMP foundation certification

Tools

Loopio

Responsive

CRM systems

Google Drive

MS Office

Job description

London (GB)

Octopus Electric Vehicles – Growth - fixed /

Fixed Term Contract

Hybrid

What we do.

Electric Car Leasing

Why we do it.

Greener. Fairer. Future.

Due to incredible demand, we’re expanding our high performing Electric Vehicle Bid Team and looking for an experienced Bid Coordinator to respond to the significant number of RFI and RFP’s we are working on.

Reporting to the Bid Manager, you’ll be directly working on a number of key bids and your focus will also be on further improving our existing bid process into a streamlined, high-winning commercial capability, working collaboratively across a number of teams.

• Qualification support: pull together the facts for bid/no-bid decisions (client size, deadline, requirements, fit)
• First drafts: answer the standard questions from the content library, which the Bid Manager can then review
• Content library: We already have a library and toolkit and but would like you to update, build and maintain approved answers (compliance, tax, process, case studies, T&Cs)
• Coordination: collaborate with subject matter experts in compliance, legal, finance, and product for required inputs against deadlines
• Admin and submission: manage trackers, forms, the final formatting and QA, and the portal submission
• Win/loss tracking: log outcomes and client feedback to improve future bids
• You’ll work for the Bid Manager and closely partner with both the BD team, BD management along with cross-functional teams (Product, Operations, Finance, Legal)

You will bring a passion and dedication to continually improving the Customer Experience along with expertise in bid management and a genuine passion for sustainability; whilst being an honest, empathetic and an all-round great person.

You’ll have a track record of exceptional performance, be ambitious with a high degree of ownership. You’ll also have strong stakeholder management, attention to detail and be used to working in a fast paced, rapidly growing and high performing team.

The role will be based in our central London office with a minimum of 2-3 days a week.

What You’ll Do

• Draft first-pass responses to RFP and tender questions using the approved content library
• Update and iterate on our central library of reusable answers, case studies, and supporting documents
• Manage the bid pipeline tracker: deadlines, owners, status, and outcomes
• Coordinate input from subject matter experts, setting deadlines and chasing responses
• Complete supporting documents such as pricing schedules, questionnaires, and compliance forms
• Proofread, format, and quality-check responses before submission
• Handle submissions via client portals or email, and log confirmation
• Capture win/loss feedback and lessons learned after each bid
• Build processes and automations to simplify, standardise and accelerate future bids

What You’ll Need

• Excellent written English, with the ability to turn complex financial or technical content into clear, persuasive answers
• A \"healthy skepticism around AI\" - you’ll need to leverage modern tools for speed but maintaining strict human verification and critical judgment.
• Comfort analysing customer data and commercial models.
• Strong organisation and project management skills and the ability to juggle multiple deadlines
• Confident working with senior stakeholders and chasing them politely
• A true completer, finisher mentality
• Experience using Google Drive, MS Office, CRM systems and other associated IT based technologies
• Excellent listening and communication skills, alongside an ability to deliver exciting and engaging presentations to executive audiences
• A start up / entrepreneurial mind-set being able to adjust to change and keep up with a fast moving business
• Reliable, detail-obsessed, structured, calm under deadline pressure, proactive in flagging risks early.
• Experience with bid tools (e.g. Loopio, Responsive etc - advantage not a pre-requisite)
• Familiarity with Business based sales (B2B), B2B tech, fleet, or energy sectors.employee benefits, or fleet/automotive sectors - advantage not a pre-requisite
• APMP foundation certification - APMP foundation certification - advantage not a pre-requisite

About Us

The electric revolution has arrived - and from 2035 you’ll no longer be able to buy a new petrol or diesel car in the UK.

We’re building a whole new way for drivers to join the electric charge and not only learn about and shop for their EV online, but experience a 'lease for life' through an industry changing customer experience. This is the chance to join one of the UK’s most exciting start-ups – making it easy for individuals and businesses to go electric by getting their car, charger and energy all in one cracking deal.

Octopus Electric Vehicles launched in 2018 to make it seamless to switch to cleaner, greener driving. Our mission is to drive sustainable change, decarbonise the planet and provide our customers with fair pricing and a fantastic experience.

We're an Octopus Energy company—an innovative new energy supplier. We are part of the Octopus Energy Group, which seeks to improve the lives of millions of people by transforming the industries we operate in. The Octopus Group incorporates Octopus Energy, Octopus Healthcare, Octopus Investments, Octopus Property, Octopus Ventures and Octopus Labs.

Studies have shown that some groups of people, like women, are less likely to apply to a role unless they meet 100% of the job requirements. Across Octopus, we're looking for genuinely decent people who are honest and empathetic. Our people are our strongest asset and the unique skills and perspectives people bring to the team are the driving force of our success. As an equal opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.

If you’d like to know more about how we use your data, you can reach out to us via email at [e-mail]. We’re happy to help!