Bid Manager (Graphic Design)

Workplace Futures Group; Greater London; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Pension scheme

26 days annual leave

Death in service

Cycle to work

Company social events

Annual company summer trip

Job summary

Workplace Futures Group is seeking a Bid Manager to lead tender submissions across its design, build and management brands. The role combines design-led document production in Figma and the Adobe Creative Suite with coordination of cross-functional teams to meet internal deadlines and client requirements.

You will own bids from receipt to issue, ensure compliance, craft compelling narratives and present the group’s capabilities through targeted case studies and team profiles.

Qualifications

• Strong graphic design background with client-facing documents.
• Proficiency in Adobe Creative Suite InDesign, Illustrator and Photoshop.
• Experience applying brand guidelines across published materials.
• Ability to own a document from receipt to issue, coordinating contributors.
• Excellent written English with editing and proofreading skills.
• Ability to manage multiple tenders concurrently and set expectations.
• Meticulous attention to compliance, response limits and version control.
• Proficiency with Microsoft 365 (PowerPoint, Word and Excel).

Responsibilities

• Taking ownership of assigned tenders from receipt of the pack through to submission.
• Interpreting tender documents to establish requirements, response limits and evaluation criteria.
• Coordinating input from pre-construction, commercial, design, project delivery and supply chain colleagues.
• Writing, editing and proofreading content so that each submission reads as a single document and answers the questions asked.
• Producing and laying out submissions in Figma, incorporating charts, infographics, imagery and embedded video.
• Working with our design team to ensure every submission adheres to brand guidelines and maintains a consistent professional standard.
• Preparing tailored team profiles, CVs, case studies and comparable project experience for each tender.
• Maintaining the bid library, template content, version control and document naming conventions.
• Conducting final pre-submission checks on compliance, completeness, consistency and appendices, and uploading to client portals.
• Producing content and design for post-tender interviews and client presentations.

Skills

Graphic design

Written English

Stakeholder management

Attention to detail

Time management

Education

Graphic design qualification

Tools

Adobe InDesign

Adobe Illustrator

Adobe Photoshop

Figma

Microsoft 365 (PowerPoint, Word, Excel)

Job description

Workplace Futures Group is a collective of specialist companies shaping the future of workplace design, build and management. Our brands – Modus, Ambit, Two, Platfform, Mytr and FTS – span design and build, CAT A retrofit, special works and warranty support, furniture, visualisation, and engineering and sustainability consultancy, providing occupiers with a complete package whatever their relocation or refurbishment requirements. Our work has been recognised in some of the industry’s most prestigious awards, both in the UK and internationally, and WFG is B Corp certified.

We are seeking a Bid Manager to produce our tender submissions, and to take ownership of those documents from receipt of the pack through to issue.

The Role

The Bid Manager is responsible for the production of our tender submissions. The role is design-led: the postholder builds each document from first principles, applying layout, typography, imagery, charts and infographics to present technical content clearly and to a standard that reflects the group and its brands.

Alongside production, the role takes ownership of the document itself. That means establishing what each tender requires, coordinating the colleagues who contribute to it, holding those contributors to internal deadlines, and proofreading the finished submission to confirm that it is complete, compliant and answers the questions put to us. A working understanding of tender content is therefore important, and experience of bid environments is highly desirable, but the design capability is the primary requirement.

Submissions are produced in Figma. Working online allows documents to update for the whole team simultaneously and supports the inclusion of video and moving image, including bespoke films produced for individual tenders by our visualisation team. Experience of the Adobe Creative Suite transfers readily to this environment.

What You’ll Be Doing

• Taking ownership of assigned tenders from receipt of the pack through to submission
• Interpreting tender documents to establish requirements, response limits, evaluation criteria and the internal deadlines that follow from them
• Coordinating input from pre-construction, commercial, design, project delivery and supply chain colleagues, following up and escalating where contributors are at risk of missing a deadline
• Writing, editing and proofreading content so that each submission reads as a single document and answers the questions as they have been asked
• Producing and laying out submissions in Figma, incorporating charts, infographics, imagery and embedded video
• Working with our design team to ensure every submission adheres to brand guidelines and maintains a consistent professional standard
• Preparing tailored team profiles, CVs, case studies and comparable project experience for each tender
• Maintaining the bid library, template content, version control and document naming conventions
• Conducting final pre-submission checks on compliance, completeness, consistency and appendices, and uploading to client portals
• Producing content and design for post-tender interviews and client presentations

What We’re Looking For

• A strong graphic design background, evidenced by a portfolio of long-form, client-facing documents produced from first principles, including layouts, styles, imagery, tables and graphics
• Proficiency across the Adobe Creative Suite, particularly InDesign, Illustrator and Photoshop
• Experience applying brand guidelines consistently across a body of published material
• The ability to take ownership of a document from receipt of the pack through to issue, coordinating contributors and holding them to internal deadlines
• Excellent written English, with strong editing and proofreading skills and sound judgement on the coherence of technical content
• Confidence securing input from colleagues at all levels, including senior stakeholders, with appropriate escalation where required
• The ability to work on several live tenders concurrently, prioritise between them and set realistic expectations with contributors
• Meticulous attention to detail across compliance, response limits, consistency and version control
• Proficiency with Microsoft 365, particularly PowerPoint, Word and Excel

Beneficial

• Bid, tender or proposal experience, including ownership of submissions. This is highly desirable, though not essential
• Experience producing marketing or client-facing collateral within an in-house design team or an agency
• Experience in construction, fit out or the wider built environment
• Figma, or equivalent web-based design and publishing software
• Brand, digital or web design experience
• After Effects, or video editing and motion graphics more generally
• Ceros, Wix, WordPress or similar web-based submission builds
• A qualification in graphic design
• PQQ, framework or public sector procurement experience
• APMP certification or a similar bid management qualification

Why Join Us?

Tender submissions are central to how the group secures its work, and this is the role in which they are developed and presented. The position provides exposure to live opportunities across every brand within Workplace Futures Group and to the full range of sectors in which we operate.

The role sits within an established bid function, with in-house design and visualisation capability and senior support available. Career development is actively supported within a growing business.

What We Offer

• Competitive salary, bonus and pension scheme
• 26 days annual leave plus bank holidays
• Death in service, season ticket loan and cycle to work scheme
• Company social events through the year and an annual company summer trip
• Exposure to projects and specialisms across every brand within Workplace Futures Group
• A collaborative working culture within a B Corp certified business