Bid Coordinator: Construction Submissions & Coordination

Rullion; City Of London; On-site; GBP 35,000 - 40,000; Full time

Job summary

Rullion is seeking a Bid Coordinator to join the Work Winning Team on a permanent, full-time basis. The role is office/site based from Swindon or Paddington, offering £35,000-£40,000 per annum.

You will coordinate the production of PQQs, tenders and other client submissions, working closely with Bid Managers, Bid Writers and subject matter experts. The ideal candidate will have bid coordination or tender administration experience, strong organisational and communication skills, and the ability

Qualifications

• Experience in bid coordination, tender administration or project coordination.
• Experience supporting PQQs, tenders or client submissions.
• Strong organisational skills and attention to detail.
• Ability to manage multiple deadlines and priorities.
• Excellent written and verbal communication skills.
• Ability to work with multidisciplinary teams and stakeholders.
• Strong document management and administration skills.
• Proficient in Word, Excel, PowerPoint and Outlook.

Responsibilities

• Coordinate production and submission of PQQs, tenders and bid docs.
• Support Bid Managers and Bid Writers from briefing to final submission.
• Manage bid deadlines and submission requirements, escalate issues as needed.
• Liaise with internal teams to gather information, CVs and case studies.
• Coordinate bid meetings, briefings and progress reviews.
• Format and quality-check submission documents to ensure a professional standard.
• Maintain bid records in relevant systems.
• Support timely submission of completed bids.

Skills

Bid coordination

Tender administration

Project coordination

PQQs

Client submissions

Organisational skills

Attention to detail

Communication

Document management

Microsoft Office

Deadline driven

Tools

Microsoft Office

Job description

Rullion is seeking a Bid Coordinator to join the Work Winning Team on a permanent, full-time basis. The role is office/site based from Swindon or Paddington, offering £35,000-£40,000 per annum.

You will coordinate the production of PQQs, tenders and other client submissions, working closely with Bid Managers, Bid Writers and subject matter experts. The ideal candidate will have bid coordination or tender administration experience, strong organisational and communication skills, and the ability