Bid Coordinator

Equans UK & Ireland; Welwyn Garden City; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Pension Scheme

24 days annual leave (+ public holidays)

Life Cover equivalent to 1.5 times annual salary

Employee Assistance Program

Cycle to work scheme

Learning opportunities

Job summary

A leading energy and services company in Welwyn Garden City is seeking a Bid Coordinator to enhance their Connected Services business. This role involves ensuring high-quality and timely submissions across business units such as Connected Cities and EV Solutions. The ideal candidate will have strong organizational and communication skills in bid coordination and experience with bid management tools. The company offers excellent benefits including a pension scheme and a wide range of learning opportunities.

Qualifications

• Experience in bid coordination or proposal support in relevant sectors.
• Ability to manage multiple deadlines in a fast-paced environment.
• Experience with tendering processes and document control.

Responsibilities

• Ensure the quality and compliance of all submissions.
• Coordinate timely inputs for high-quality proposals.
• Maintain bid trackers and content libraries.

Skills

Bid coordination

Organisational skills

Communication skills

Attention to detail

Experience with bid management tools

Tools

SharePoint

CRM systems

Power BI dashboards

Microsoft Office

Job description

Equans is a renowned energies & services contractor and a proud member of the Bouygues global industrial group. Our expertise spans the design, construction, and maintenance of buildings and critical infrastructure worldwide. We have a great opportunity for a Bid Coordinator to support our growing Connected Services business.

The Bid Coordinator is accountable for ensuring the effective coordination, quality, and timeliness of all bid activity across Connected Services (Connected Cities, EV Solutions, and Embedded Energy). The role directly supports the Head of Business Development in delivering compliant, persuasive, and high-quality submissions that strengthen Equans’ market position and contribute to divisional growth.

Key activities

• Support the quality, accuracy, and compliance of all Connected Services submissions.
• Provide effective coordination and ensure a smooth bid process, timely inputs, and a high‑quality final proposal.
• Support bidding activity across three business units—Connected Cities, EV Solutions and Embedded Energy—impacting opportunities that range from major frameworks to long‑term operational contracts.
• Work across multiple teams and disciplines, supporting a pipeline that forms an important contribution to the overall Connected Services performance.
• Maintain bid trackers, content libraries and governance documentation
• Identify risks to timelines, and ensure all elements of a bid are coherent and compliant

Skills, qualifications and experience

• Experience in bid coordination, bid administration or proposal support, ideally within construction, infrastructure, energy services, highways, or related sectors.
• Strong organisational and coordination skills, with experience managing multiple deadlines and stakeholders in a fast‑paced environment.
• Excellent written and verbal communication skills, with the ability to review, edit and structure technical information clearly and professionally.
• Experience working with bid management tools, content libraries, document control systems, and collaboration platforms (e.g., SharePoint, CRM systems, Power BI dashboards).
• Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint and Teams.
• Understanding of tendering processes, including PQQs, EOIs, ITTs, clarifications, governance steps, and submission protocols.
• Ability to analyse tender documents and identify key requirements, actions and risks.
• Experience working with cross‑functional teams, including commercial, operational, technical and leadership stakeholders.
• High attention to detail, ensuring accurate, compliant, and brand‑aligned documentation.

We offer an excellent benefits package including:

• Pension Scheme
• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5 times annual salary
• 24/7 Employee Assistance Program and access to mental wellbeing app
• Employee discount shopping schemes on major brands and retailers
• Cycle to work scheme
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part of a positive action drive to address under‑representation in senior management positions we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristical groups under the Equality Act 2010.

In support of our positive action measures, we will consider applications that do not meet all the technical requirements if candidates can demonstrate how transferable skills will enable them to successfully deliver the remit of the role in an environment which promotes a flexible working culture.

At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals