Bid Manager

Equans UK & Ireland; Bow; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Private GP consultations

Health plan

Gym membership

Pension

Share scheme

Employee discounts

Cycle to work

CSR days

Learning opportunities

Referral rewards

Employee networks

Wellbeing app access

Job summary

Equans UK is seeking a Bid Manager to join our DES business from our London office on a hybrid basis. The role involves coordinating bid activities, liaising with suppliers and internal teams, and ensuring timely, compliant submissions.

The successful candidate will manage bid timelines, format professional bid documents, and hand over to delivery teams after a successful award, while supporting continuous process improvements.

Qualifications

• Experience in an administrative or support role within a sales environment.
• Ability to manage deadlines and coordinate diverse stakeholders.
• Proficient in MS Office, especially Word and Excel.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to manage multiple bids.
• Experience across multiple business units or regions is advantageous.

Responsibilities

• Coordinate communication with external suppliers to collect pricing, technical, and compliance information for bids.
• Manage and drive bid submission timelines, coordinating with internal staff to meet deadlines.
• Format bid documents to professional standards and compile final submissions.
• Governing handover to project delivery teams upon bid win.
• Maintain and update active bids, providing visibility on status and next actions.
• Support process improvements within the bid management cycle to increase efficiency and accuracy.

Tools

Bid tracking tools

Document formatting software

MS Word

MS Excel

Job description

Equans UK is looking for an Bid Manager from an infrastructure and environmental services background to join our DES business based from our London office on a hybrid working arrangement.

Equans is a global leader in the energy and services sector, committed to becoming the undisputed driving force in helping our customers transition to a low-carbon and resilient future.

As we look to the future, the opportunity for growth is immense. With vast potential to explore new markets, develop fresh channels, and expand our reach, this is a unique chance to join a forward-thinking team at the forefront of digital transformation.

Role Overview

The Bid Manager plays a vital role in supporting the team to secure new contracts through efficient and accurate bid preparation, coordination, pipeline management and management of tender portals client procurement portals. This role involves liaising with external suppliers and internal stakeholders to gather required information, formatting and compiling bid documents, managing bid timelines, and maintaining the central bid tracking systems. The Bid Manager ensures all bids are submitted on time, compliant with company standards, and support a smooth transition upon successful award.

Key activities

• Coordinating communication with external suppliers to collect pricing, technical, and compliance information required for bids.
• Managing and driving the bid submission timeline, coordinating with internal staff to meet deadlines.
• Formatting bid documents to professional standards and compiling final submissions.
• Governing the handover process to project delivery teams upon bid success.
• Maintaining and updating the list of active bids, providing the bid team with clear visibility on status and next actions.
• Supporting process improvements within the bid management cycle to increase efficiency and accuracy.

Skills, Qualifications And Experience

• Previous experience in an administrative or support role within a sales environment.
• Competence in managing deadlines and coordinating diverse stakeholders.
• Strong IT skills, with proficiency in document formatting and bid tracking tools.
• Excellent communication and interpersonal skills.
• Strong attention to detail and organisational skills to manage multiple bids simultaneously.
• Excellent communication skills to interact effectively with suppliers and internal stakeholders.
• Ability to work under pressure and meet tight deadlines within a fast-paced environment.
• Flexibility to adapt to changing priorities and bid requirements.
• Proficiency in MS Office tools, particularly Word and Excel.
• Experience working across multiple business units or regions is advantageous.

What Can We Offer You

On offer is a competitive salary and benefits package, which includes;

• 24 days leave
• Aviva Private GP consultations
• Westfield Health cash plan
• Gym membership discount
• Pension
• Company share scheme
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including WiE (Women in EQUANS), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we?

EQUANSis a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

As part of a positive action drive to address under-representation in senior management positions we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

In support of our positive action measures, we will consider applications that do not meet all the technical requirements if candidates can demonstrate how transferable skills will enable them to successfully deliver the remit of the role in an environment which promotes a flexible working culture.

At Equans we're committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work. You'll also have access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), Veterans & Reservists, WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.