Bid Coordinator

JR United Kingdom; Reading; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking company as a Bid Coordinator, where you'll play a vital role in supporting the Bids Manager with strategic bid activities. This dynamic position involves coordinating various aspects of bids, from monitoring tender opportunities to editing submissions for clarity and consistency. You'll work closely with legal professionals and contribute to building a robust bid toolkit. Embrace smart working practices with a flexible schedule, balancing office presence and remote work. If you have a keen eye for detail and a passion for the bidding process, this is an exciting opportunity to make a significant impact in a collaborative environment.

Qualifications

• Experience in a bids/tender position, ideally in Legal or professional services.
• Strong document production and editing skills for client-facing content.

Responsibilities

• Coordinate bid activities from initiation to completion, ensuring deadlines are met.
• Edit and proofread tender submissions for clarity and consistency.

Skills

Bidding Process Understanding

Excellent Writing Skills

Editing Skills

Project Management

Document Production (MS Word/PowerPoint/Excel)

Attention to Detail

Tools

SalesForce

Job description

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We have a new opportunity for a Bid Coordinator to support our Bids Manager with the timely planning and co-ordination of all aspects of bids - from initiation to completion. As part of our wider Business Development Team, the role will ideally suit someone with a good grounding in a dedicated bid function gained within a law firm or other professional services business.

The position can be based from either our Southampton, Reading or Cardiff office. We adopt smart working practices with a typical week involving 2 or 3 days in the office - and the balance remote.

About the role:

The role is highly varied, with a mix of strategic bid activity on behalf of our broad range of practice groups, together with ongoing work to build out the bid toolkit and framework for lower value bids. Regular tasks will include:

• Monitoring portals / tender inbox, downloading and circulating relevant tender opportunities to aide bid/no-bid discussions
• Scheduling bid meetings and preparing agendas
• Supporting the Bids Manager in preparing / collating written content including liaising with relevant contributors
• Editing tender submissions to ensure appropriate and consistent use of grammar; clear messaging; correct formatting and adherence to word counts. (* Frequently to tight deadlines, whilst in discussion with lawyers, sector leads and professional support staff, either in person or remotely)
• Proofreading and uploading final bid responses to procurement portals
• Creating CV templates for bids and coordinating their completion by relevant individuals
• Regular follow-up to ensure submission deadlines are met
• Monitoring and recording feedback
• Updating bid pipeline reports – (via SalesForce), key tender resources and supporting information including content library on an on-going basis

About you:

To be shortlisted you must be able to demonstrate previous experience in a related bids/tender position, ideally gained from within a Legal or other professional services business.

Key skills should include:

• An in depth understanding of the bidding process
• Excellent writing skills and attention to detail.
• Editing skills - ability to turn information provided from other parts of the business into consistent client facing language
• Excellent project and time management skills – with ability to juggle different bids at the same time and prioritise
• Strong document production skills (MS Word/PowerPoint/ MS Excel)
• An understanding of the public sector and public sector procurement would be highly advantageous