Bid Coordinator

Ies Utilities Group Ltd; Manchester; Remote; GBP 32,000 - 43,000; Full time

Benefits offered by this job

Competitive salary

Pension

Holiday allowance

Career progression

Supportive team environment

Job summary

IES Utilities Group Ltd is seeking a Bid Coordinator to support the work-winning function by coordinating the preparation, production and submission of high-quality tender responses. You will work with Pre-Construction, Commercial and Operational teams to ensure timely, compliant and competitive bids aligned to client requirements and company strategy.

The role involves managing bid documentation, governance and quality standards across the bid lifecycle, with opportunities for site visits for

Qualifications

• Experience in bid coordination or support roles within utilities, engineering or construction sectors.
• Strong organisational and project coordination skills with ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and strong document management capability.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Ability to work collaboratively across multiple teams and functions.
• Experience with procurement portals and tender submission systems.
• Knowledge of NEC contracts or public/private sector tendering processes.

Responsibilities

• Coordinate the end-to-end bid process from opportunity qualification through to submission.
• Develop and manage bid programmes to ensure deadlines are met.
• Compile, format and produce high-quality bid documents for client portals and submissions.
• Support the submission of bids via client portals and other platforms.
• Liaise with Pre-Construction, Commercial, SHEQ and Operational teams to gather content.
• Facilitate bid kick-off meetings, reviews and progress updates.
• Assist in drafting, editing and proofing responses to ensure clarity and client alignment.
• Maintain bid libraries and standard response content and ensure governance compliance.
• Support continuous improvement of bid processes, templates and documentation.

Skills

Bid coordination

Organisational skills

Communication

Attention to detail

MS Office

Cross-functional collaboration

Utilities experience

Tools

Microsoft Office

Tender portals

Procurement portals

Job description

Job Title: Bid Coordinator
Salary: Competitive with benefits package
Location: Flexible / Nationwide
Contract: Permanent

About IES

IES Utilities Group Ltd is a leading UK utility Provider delivering end-to-end utility solutions. Our teams operate across Power, Gas, Water, Telecoms, District Heating and Renewables, where we provide survey, design, construction, and maintenance services nationwide. With a commitment to innovation, safety, and sustainability, IES supports clients in building and maintaining resilient, future‑ready infrastructure networks across the UK. Headquartered in Manchester, IES continues to grow as a trusted partner in the utilities sector.

Our Vision:

To be the leading utility and infrastructure services provider, Known for innovative and sustainable solutions to current and future challenges.

Our Mission:

To enable essential utility networks and infrastructure to achieve exceptional levels of resilience and long‑term value

Role Summary

The Bid Coordinator plays a key role in supporting the work‑winning function by coordinating the preparation, production, and submission of high‑quality tender responses across the IES Utilities Group.

Working closely with Pre‑Construction, Commercial, and Operational teams, the role ensures the timely delivery of compliant, compelling, and competitive bids aligned to client requirements and company strategy. The Bid Coordinator will manage bid documentation, facilitate collaboration across departments, and ensure governance and quality standards are maintained throughout the bid lifecycle.

Key Responsibilities will include but are not limited to:

Bid Coordination & Submission

• Coordinate the end‑to‑end bid process, from opportunity qualification through to submission.
• Develop and manage bid programmes, ensuring deadlines are met.
• Compile, format, and produce high‑quality bid documents, ensuring consistency and professionalism.
• Support the submission of bids via client portals and other submission platforms.

Stakeholder engagement

• Liaise with internal stakeholders including Pre‑Construction, Commercial, SHEQ, and Operational teams to gather content and technical information.
• Facilitate bid kick‑off meetings, reviews, and progress updates.
• Ensure all contributors are clear on deliverables, timelines, and expectations.

Content Development & Quality Assurance

• Assist in drafting, editing, and proofing responses to ensure clarity, accuracy, and alignment with client requirements.
• Maintain and update bid libraries, case studies, and standard response content.
• Ensure submissions are compliant with client instructions and company governance procedures.

Process and Governance

• Support continuous improvement of bid processes, templates, and documentation.
• Maintain version control and document management throughout the bid lifecycle.
• Ensure adherence to internal approval processes and sign‑off procedures.

Market & Opportunity Support

• Monitor tender portals and framework opportunities where required.
• Support the capture of lessons learned and feedback from submitted bids.
• Assist in maintaining pipeline and opportunity tracking systems.
• Future opportunities are to attend site visits as part of tender to collect site visit information.

Essential Skills & Experience:

• Previous experience in a bid coordination, administration, or support role (preferably within utilities, engineering, or construction sectors).
• Strong organisational and project coordination skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and strong document management capability.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to work collaboratively across multiple teams and functions.
• Experience working within utilities or infrastructure sectors.
• Familiarity with procurement portals and tender submission systems.
• Knowledge of NEC contracts or public/private sector tendering processes

What We Offer:

• Competitive salary
• Supportive team environment
• Career Progression opportunities
• Pension
• Holiday allowance (25 days + Bank holidays)
• Other benefits
• opportunity for the right candidate to be coached and mentored in moving from bid co‑ordination and expanding the role into estimating subject to showing the right numerical acumen

We encourage applicants from all backgrounds to apply.