Bid Coordinator

Midstream Lighting; Greater London; On-site; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Real responsibility and visibility across the business

Structured environment with clear ownership

Tight team that values accuracy

Job summary

A leading global lighting company in the UK is seeking a highly organised Bid Coordinator. In this role, you will manage bids from initial enquiry to submission, ensuring compliance and professional presentation. The ideal candidate has experience in bid coordination, strong organisational skills, and the ability to handle technical information. You will join a dynamic team that values accuracy and follow-through in winning major lighting projects worldwide, offering a competitive salary based on experience.

Qualifications

• Experience in bid coordination or pre-construction roles.
• Strong skills in managing technical and commercial information.
• Ability to handle multiple bids under pressure.
• Proficient in Excel and document formatting.
• Capable of chasing inputs and meeting deadlines.
• Calm under pressure with multi-bid management.

Responsibilities

• Coordinate bid activity from enquiry to submission.
• Review tender documents and manage internal inputs.
• Support estimating with pricing schedules and assumptions.
• Ensure bids are compliant and professionally presented.
• Support estimating with BOQs, pricing schedules and assumptions
• Liaise with engineering for technical responses and clarifications
• Ensure bids are compliant, structured and professionally presented
• Prepare and submit final tender documents
• Manage post‑award documentary handover, including scope, pricing, assumptions, exclusions, drawings and supplier data
• Support variations, clarifications and after‑sales queries as required
• Maintain clear records so delivery teams start with certainty

Skills

Organisational skills

Document control skills

Ability to read drawings

Excel skills

Calm under pressure

Deadline management

Tools

Microsoft Excel

Job description

Join to apply for the Bid Coordinator role at Midstream Lighting.

The company is a global leader in advanced LED lighting for ports, airports, and sports facilities. It has received the Queen’s Award for Enterprise for Innovation and has been recognised in the FT Fast Track 100 and Deloitte UK Technology 50. It continues to grow year on year and sets the standard for high-performance lighting.

Role Overview

We are looking for a Bid Coordinator who is highly organised, detail focused and comfortable managing multiple live opportunities at once. You will coordinate the full bid process from initial enquiry through to submission and post-award handover. This role sits at the centre of sales, engineering and delivery, ensuring bids are complete, compliant and handed over cleanly once awarded. The role is not about selling – it is about control, clarity and follow through.

What you will do

• Coordinate bid activity from enquiry to submission
• Review tender documents, drawings and specifications
• Manage bid programmes, deadlines and internal inputs
• Gather technical, commercial and supplier information
• Support estimating with BOQs, pricing schedules and assumptions
• Liaise with engineering for technical responses and clarifications
• Ensure bids are compliant, structured and professionally presented
• Prepare and submit final tender documents
• Manage post‑award documentary handover, including scope, pricing, assumptions, exclusions, drawings and supplier data
• Support variations, clarifications and after‑sales queries as required
• Maintain clear records so delivery teams start with certainty

What you bring

• Experience in bid coordination, estimating support or pre‑construction roles
• Strong organisational and document control skills
• Confidence working with technical and commercial information
• Ability to read drawings and specifications at a working level
• Strong Excel and document formatting skills
• Comfortable chasing inputs and holding people to deadlines
• Calm under pressure and able to manage multiple bids at once

What you will get

• A central role in winning and launching major lighting projects worldwide
• Real responsibility and visibility across the business
• A structured environment with clear ownership
• A tight team that values accuracy and follow through
• Competitive salary based on experience

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Sales and Business Development

Industries: Appliances, Electrical, and Electronics Manufacturing