Junior Bid Coordinator/Writer

Alternative Heat Ltd; Banbridge; On-site; GBP 18,000 - 24,000; Full time

Job summary

A leading renewable energy firm in Northern Ireland is looking for a motivated Junior Bid Coordinator/Writer. This entry-level position offers a chance to gain hands-on experience in bid processes while providing essential administrative and coordination support. Ideal for recent graduates, the successful candidate will work closely with the Bids Team to secure new projects and develop essential skills in proposal writing and management. Join a vibrant team committed to innovation and sustainability.

Qualifications

• Provide administrative, coordination, and writing support to the Bids Team.
• Handle incoming tenders and alerts via tender portals.
• Maintain bid content library and support formatting and quality control tasks.

Responsibilities

• Process, record, and track incoming tenders.
• Summarize key tender opportunities.
• Coordinate meetings and manage diaries.
• Maintain tender portals with up-to-date company information and documents.
• Assist with pre-qualification questionnaires under guidance, ensure timely submission.
• Support formatting, quality control, and proofreading of tender applications.
• Source and update information/documents from Bid Library to streamline bids.
• Draft and proofread basic bid content (CVs, case studies, standard responses) under supervision.
• Conduct research and due diligence projects as requested by Head of Bids.
• Maintain and update standard tender materials and the Bid Content Library.
• Contribute to post-submission lessons-learnt updates and improve library content.
• Perform other duties to support the team.

Skills

Administrative support

Tender tracking

Proofreading

Research

Collaboration

Education

Recent graduate or equivalent experience

Job description

Job Title: Junior Bid Coordinator/Writer

Company: Alternative Heat Ltd

Location: Alternative Heat Head Office

Application Deadline: 5 January 2026

Department: Business Development

Hours: Monday-Thursday 8am-5pm, Friday 8am-3pm

Salary: Competitive, depending on experience

Reporting To: Head of Bids

About the Role

The Junior Bid Coordinator/Writer will provide administrative, coordination, and writing support to the Bids Team in a dynamic, fast‑paced environment. This entry‑level role is ideal for recent graduates or individuals just starting a career in bids and proposals, offering hands‑on experience in bid processes and the opportunity to progress toward more advanced bid writing and coordination responsibilities.

Team Overview

The Bids department plays a vital role in driving business growth by securing new projects across renewables and MEP sectors. The team collaborates closely with engineering, commercial, and project delivery teams to prepare high‑quality, competitive proposals for sustainable energy and infrastructure solutions. With a focus on precision, strategy, and innovation, the department ensures each submission aligns with client needs, industry standards, and the company’s commitment to sustainability.

Key Responsibilities

• Receive, process, record, and track incoming tenders and alerts via tender portals.
• Identify and summarise key tender opportunities in line with agreed criteria, saving supporting documentation for review by senior team members.
• Provide administrative support to the team, including coordinating meetings, diary management, minute‑taking, and report collation.
• Maintain tendering/response portals with up‑to‑date company information and documents.
• Assist with populating pre‑qualification and selection questionnaires under guidance, ensuring timely submission.
• Support formatting, quality control, and proofreading of tender applications and supporting materials.
• Source, provide, and update information/documents from the Bid Library, including templates, to streamline the bids process.
• Assist with drafting and proofreading basic bid content (e.g., CVs, case studies, standard responses) under supervision.
• Conduct research and due diligence projects as requested by the Head of Bids or Bid Managers.
• Maintain and update standard tender supporting materials and the Bid Content Library under guidance.
• Contribute to post‑submission lessons‑learnt updates and basic improvements to library content.
• Any other reasonable duties as required to support the team.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Sales and Business Development

Industries

Construction