Bid Coordinator

Vital Energi Utilities Limited; Blackburn; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading utilities company is seeking a Bid Coordinator to manage and oversee the tender process. This role requires strong organizational skills, attention to detail, and effective communication abilities to foster collaboration. The successful candidate will play a key role in the production of bids and compliance with deadlines, contributing to the company's success in securing projects.

Benefits

Competitive Salary depending on experience

Contributory Company Pension Scheme

Non-contributory death-in-service insurance

Employee Assistance Programme

33 Days Holiday including BH

Flexible working hours patterns

Discounted gym memberships across the UK

Qualifications

• A good standard of academic attainment, ideally with A – B grades at GCSE including English Language.
• Desirable: Relevant degree and APMP Foundation Level.
• Must possess excellent communication and Microsoft software skills.

Responsibilities

• Coordinate bid work and ensure timely submission of PQQs and tenders.
• Manage critical tender dates and resources effectively.
• Contribute to writing and editing bid responses.

Skills

Excellent oral and written communication skills

Ability to produce high quality bid responses

Collaborative team player

Excellent working knowledge of Microsoft software packages

Education

Relevant degree

A – B grades at GCSE including English Language

APMP Foundation Level

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

About The Role

You will coordinate bid related work of the Solutions Team, for example ensuring that PQQs and tenders are submitted in a timely fashion, with the highest levels of quality.

Key responsibilities

• Work closely with the Account Development Manager(s) to coordinate the tender process, effectively producing bids with multiple parties
• Keep track of critical dates including tender submission deadlines, pre-bid meetings, award dates and clarification meetings - coordinate the Solutions team to remain focused on deadlines and deliverables required and highlight any resourcing issues
• Working with the Account Development Manager(s) to agree key bid milestones and submission dates for work packages relevant to the response and to input and track these dates via workflow tracking software.
• Coordinate and contribute to the writing, editing, formatting and proofing of responses
• Integrate information received from Account Development Manager/Account Development Director to create formal proposals
• Coordinate the timely submission of all tender responses, taking responsibility for submitting the bid, whether by portal/electronic upload or hard copy.
• Manage relationships with external providers and outsource requirements for graphics, video production, hard copy submission documents as required and coordinate with Marketing Department to create bid materials
• Design and create easy to use bid collateral templates for others
• InDesign training for relevant personnel
• Provide support in the development of graphics and diagrams for the inclusion into tenders/post tender presentations/PQQs
• Liaise with external clients to provide/source relevant information during pre-tender/post tender discussions
• Coordinate the process of submitting/circulating clarification questions/RFIs and any responses Manage the company CRM system (Zoho), being the point of contact for all departments; ensure it is being used properly and kept up to date, generate monthly sales and board report information.
• Ownership of solutions department procedures, ensuring all are up to date, correct and in line with SHEQ directives
• Capture best practice and lessons learned from across the company for use in future bids
• Daily monitoring and tracking of customer e-portals for the collation storage and distribution of of client data through the tender process.
  
  

What you will need

• A good standard of academic attainment (preferably A – B grades) at both GCSE (Specifically including GCSE English Language) and A level & a relevant degree would be desirable.
• APMP Foundation Level
• Excellent oral and written communication skills, with ability to produce high quality technical and qualitative bid responses
• Able to work effectively as part of a collaborative multidisciplinary team
• Excellent working knowledge of Microsoft software packages including, Excel, Word, Outlook and PowerPoint
• Full UK driving licence
  
  

Benefits

• Competetive Salary (depending upon experience)
• Contributory Company Pension Scheme
• Non-contributory death-in-service insurance
• Employee Assistance Programme
• 33 Days Holiday including BH
• Flexible working hours patterns
• Discounted gym memberships across the UK