Bid Coordinator

First Response Group; Leeds; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in security and risk management is seeking a Bid Coordinator in Leeds. The role involves managing bid processes, coordinating team activities, and ensuring the quality of proposal documents. Candidates should have strong interpersonal skills, experience in coordination, and a commitment to delivering high-quality work.

Benefits

Culture of inclusion and happiness

Opportunities for personal development

Qualifications

• Previous experience in a Bid or Project Coordination role is desirable.
• Advanced proficiency in Microsoft Office applications.
• Skilled in document creation and collaboration.

Responsibilities

• Coordinate bid activities, including document production and submission.
• Maintain and update the content library for accuracy and brand standards.
• Provide general administrative support to the bid team.

Skills

Interpersonal skills

Communication skills

Organisational skills

Time management

Detail-oriented

Education

APMP Foundation-level certification

Tools

Microsoft Office

CRM systems

Job description

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As a Bid Coordinator, you will play a pivotal role in managing and coordinating all team activities throughout the bid lifecycle, following a structured process. You will be responsible for delivering industry-leading proposal documents and supporting the creation of compelling, high-quality customer presentations.

In addition, you will assist the Head of Bid Management by providing guidance on bid governance and ensuring the content management system is accurately maintained. This will help ensure consistency in messaging and the reliability of bid content across all submissions.

First Response Group is not just a workplace. It is a vibrant community where passion fuels our excellence, integrity guides our conduct, empowerment shapes our successes, and a sense of community binds us together. We are pioneers in our field, and we seek to inspire every person to reach their maximum potential.

• Coordinate bid activities, including scheduling and managing opportunity qualification meetings, overseeing document production and submission, facilitating reviews and approvals, and gathering client feedback post-submission.
• Maintain and update the content library, ensuring all materials are current, accurate, and aligned with brand and messaging standards.
• Deliver a high-quality, responsive, and proactive service to internal stakeholders, supporting their needs throughout the bid process.
• Manage the bids inbox, monitoring and distributing incoming tender communications to relevant stakeholders in a timely manner.
• Monitor email alerts for new opportunities, logging and initiating leads within the CRM system.
• Complete pre-qualification documentation, including supplier onboarding forms, due diligence questionnaires, and security assessments.
• Provide general administrative support to the bid team, ensuring smooth day-to-day operations.
• Maintain regular reporting, tracking bid progress, outcomes, and key performance indicators.
• Support broader business development initiatives, contributing to ad hoc projects and strategic growth activities as required.

Personal Skills

• Exceptional interpersonal and communication skills, with the ability to engage effectively with stakeholders at all levels of the organisation.
• Professional, dynamic, and resilient, with a proactive and positive approach to challenges.
• Strong commitment to delivering work to a high standard, with attention to detail and accuracy.
• Excellent time management skills, with the ability to prioritise, multitask, and manage resources efficiently.
• Quality-focused mindset, consistently striving for excellence in all aspects of work.

Experience and Technical Skills

• Previous experience in a Bid or Project Coordination role is desirable.
• Proven organisational skills, with the ability to manage multiple priorities in a fast-paced environment.
• Skilled in document creation, collaboration, and version control.
• Familiarity with content management systems and an understanding of governance structures.
• Advanced proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and experience with CRM systems.
• Awareness of Social Value principles and their application in bid processes is advantageous.
• APMP Foundation-level certification (or working towards) is desirable.

About Company

First Response Group (FRG) is a total security, risk, and facilities management solutions company. We are leading the way with new technologies and training and development to deliver a first-class service to our clients.

What makes us different is our people. Our mission is to motivate, support, and develop our employees by creating a culture of 'inclusion and happiness'. It is vitally important to us that everyone feels part of the team, contributes positively to company development, and shares in our successes.

We are an SIA approved contractor, an ACS Pacesetter, and hold four NSI Gold accreditations.

DE&I

What makes us different is our people. Our mission is to motivate, support, and develop our employees by creating a culture of 'inclusion and happiness'. It is vitally important to us that everyone feels part of the team, contributes positively to company development, and shares in our successes.