Bid Co-ordinator

McGinley Support Services (Infrastructure) Ltd; Watford; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player seeks a Bid Co-ordinator to enhance its business development efforts. In this pivotal role, you will be responsible for coordinating and producing high-quality proposal documents that align with corporate standards. Your work will directly contribute to the company's growth and profitability. Collaborating with diverse teams, you will ensure that proposals are compliant and delivered within set timeframes. If you thrive in a dynamic environment and are passionate about driving success through effective proposal management, this opportunity is perfect for you.

Qualifications

• Experience in coordinating and producing proposal documents.
• Strong understanding of document version control procedures.

Responsibilities

• Coordinate and produce proposal documents like RFI, SQ, PQQ, ITT, RFP.
• Ensure proposals adhere to branding, formatting, and quality standards.

Skills

Proposal Writing

Document Management

Stakeholder Coordination

Attention to Detail

Education

Bachelor's Degree in Business or Related Field

Tools

Collaboration Tools

Job description

Consulting and recruiting for over three decades, we now assist customers in Airports, Energy, Metro, Ports, Rail, Roads, Telecoms, Waste & Water sectors. We provide staff, labour, and support services to civil engineering contractors, subcontractors, utilities, infrastructure owners, and operators nationwide.

Main Responsibilities

1. The Bid Co-ordinator will coordinate and produce proposal documents such as RFI, SQ, PQQ, ITT, RFP, etc. Responsibilities include implementing document version control procedures and processes.
2. This is a critical role supporting the wider business development process. Effective execution maximizes wins and their value, contributing to the company's growth and profitability strategies.
3. Monitor and respond to potential proposals via customer or third-party portals, emails, or internal requirements.
4. Produce and deliver compliant, professional proposals within customer-defined timeframes.
5. Coordinate input from stakeholders including sales, solutioning, marketing, product teams, finance, commercial, legal, and project delivery.
6. Promote collaboration tools, document management, and version control best practices.
7. Ensure proposal documents adhere to corporate branding, formatting, and quality standards.
8. Advise on document flow, language, and grammar.
9. Consolidate sections and documents from team members into the required tender format.
10. Maintain, access, and backup master document sets.

McGinley Support Services Limited is committed to equal opportunities and actively seeks applications from all community sectors, regardless of gender, race, nationality, ethnicity, disability, marital status, sexual orientation, age, religion/beliefs, or other protected characteristics. We are dedicated to making reasonable adjustments for candidates progressing to interviews.

Our selection process is fair and comprehensive. If you do not hear within five working days, your application was unsuccessful. Please check your spam folder for our emails. We receive many CVs and cannot engage in telephone conversations until initial screening is complete. As an equal opportunities employer, McGinley promotes diversity and encourages qualified applicants from varied backgrounds to apply. We are committed to reasonable adjustments for interviewees.