Bid Co-ordinator

Onsite; Walsall; On-site; GBP 32,000 - 39,000; Full time

Benefits offered by this job

Family-Friendly Leave

Company Pension

Health & Wellbeing program

Cycle to Work

Job summary

OnSite is seeking a highly organised Bid Co-ordinator to join the Bid and Business Development team in Walsall, West Midlands. You will support the delivery of bids, tenders and framework submissions across the business, coordinating opportunities from initial identification through to submission, ensuring deadlines are met and client requirements are satisfied.

This role offers development in bid management or commercial support within a growing company, with the chance to work across multiple

Qualifications

• Strong organisational and administration skills.
• Excellent attention to detail.
• Good written and verbal communication skills.
• Experience in bids, tenders, sales support or administration is beneficial.

Responsibilities

• Monitor tender portals and opportunity alerts.
• Maintain bid trackers and pipeline reports.
• Coordinate bid activities, timescales and submission programmes.
• Support Bid/No Bid processes and governance requirements.
• Organise bid kick-off meetings and stakeholder reviews.
• Assist with the preparation, formatting and submission of tender documents.
• Maintain bid libraries, standard content, CVs and supporting documentation.
• Support compliance activities including accreditation schemes.
• Manage portal registrations and document uploads.
• Assist with clarification responses and post-submission activities.
• Support CRM updates, reporting and business development activities.
• Provide administrative support to the Bid and Business Development team.
• Support client presentations, work-winning meetings and business reviews.
• Assist with planning and coordination of client events, roadshows and industry exhibitions.

Skills

Organisational skills

Attention to detail

Communication skills

Multitasking

Teamwork

Proactive attitude

Independent work

Tools

Microsoft Office

Job description

Bid Co-ordinator Salary: Up to £35,000 (depending on experience) Location: Walsall, West Midlands Contract: Full-Time | Permanent | 40 hours per week About Us:

OnSite is one of the UK’s leading providers of professional contracting services. With a proven track record in the successful delivery of projects and contracts across a broad spectrum of market sectors, OnSite consists of specialist operating areas – drainage, sewer rehabilitation, pipelines, civil engineering, specialist maintenance and rail services.

The Role:

We are looking for a highly organised and proactive Bid Co-ordinator to join our growing Bid and Business Development team.

This role will play a key part in supporting the successful delivery of bids, tenders and framework submissions across the business. Working alongside operational, commercial and business development teams, you will help coordinate opportunities from initial identification through to submission, ensuring deadlines are met and client requirements are fully satisfied.

This is an excellent opportunity for someone looking to develop a career in bid management, business development or commercial support within a growing and ambitious business.

Key Responsibilities:

• Monitoring tender portals, client systems and opportunity alerts for new opportunities
• Maintaining bid trackers, pipeline reports and management information
• Coordinating bid activities, timescales and submission programmes
• Supporting Bid/No Bid processes and governance requirements
• Organising bid kick-off meetings and stakeholder reviews
• Assisting with the preparation, formatting and submission of tender documents
• Maintaining bid libraries, standard content, CVs and supporting documentation
• Supporting compliance activities including Constructionline, CHAS and other accreditations
• Managing portal registrations, updates and document uploads
• Assisting with clarification responses and post-submission activities
• Supporting CRM updates, reporting and business development activities
• Providing administrative support to the Bid and Business Development team
• Supporting client presentations, work-winning meetings and business reviews
• Assisting with the planning and coordination of client events, roadshows and industry exhibitions

What You Will Need:

• Strong organisational and administration skills
• Excellent attention to detail
• Good written and verbal communication skills
• Strong IT skills, particularly Microsoft Office
• Ability to manage multiple tasks and deadlines
• Proactive and positive approach to work
• Ability to work effectively both independently and as part of a team

Previous experience in bids, tenders, sales support or administration would be beneficial but is not essential.

What You Will Gain

• Experience supporting complex bids and tenders
• Exposure to commercial, operational and business development functions
• Training and development within bid management and proposal writing
• Opportunities to develop within Business Development or Bid Management roles
• Involvement in high-profile client opportunities across multiple sectors

Why Join Us

You’ll be joining a supportive and collaborative team at an exciting stage of growth. We are investing heavily in our bid and business development capability and this role will provide exposure to major opportunities, key clients and experienced industry professionals.

This is an excellent opportunity to build a long-term career within a growing business where development, progression and continuous improvement are actively encouraged.

What You Will Get:

• Family-Friendly Leave: Enhanced Maternity, Adoption, Paternity & Shared Parental Leave, Fertility Support, and up to 5 paid Carer’s Days
• Financial & Life Assurance: Company Pension Scheme with salary sacrifice options
• Health & Wellbeing: Employee Assistance Programme and 24/7 Virtual GP access for you and your dependents
• Lifestyle & Perks: Cycle to Work Scheme and My Premier Benefits discounts, cashback, and vouchers
• Professional Development: Hands-on training and ongoing career development opportunities
• Inclusion & Belonging: Active People Networks – Disability & Neurodiversity, Unity+, Women’s Network, Parent & Carer Networking Group and more
• Performance & Recognition: Annual salary review, Reward & Recognition Scheme, and Long Service Awards.

At South Staffordshire Group, inclusion matters. We have a wide range of employee networks which are employee-led communities that bring our people together, support different perspectives and create a strong sense of belonging. Our people are encouraged to get involved as members or allies.

We are committed to building a team that reflects the diversity of the communities we serve.

We warmly welcome applications from candidates of all backgrounds, including all genders, ethnicity, sexual orientations, and physical and neurodiverse abilities.

We are happy to discuss reasonable adjustments and encourage you to let us know how we can best support you throughout the recruitment process.