Bid Administrator

Confidential; Greater London; On-site; GBP 27,000 - 37,000; Full time

Job summary

Confidential is seeking a highly organised Bid Administrator to support end-to-end bid processes for timely, high-quality submissions within a consultancy setting.

You will manage tender inflow, coordinate input from internal teams, and maintain trackers and documentation to ensure compliance with client requirements and standards. A strong eye for detail and excellent communication are essential for success in this fast-paced role.

Qualifications

• Experience in bids, proposals or administration in consultancy/professional services.
• Strong organisation, time management, and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office.
• Experience with bid tools or CRM systems is beneficial.

Responsibilities

• Manage and distribute tender opportunities via the bid inbox.
• Support bid preparation and submission on procurement portals.
• Coordinate input from internal teams to meet deadlines.
• Maintain bid trackers, schedules, and documentation.
• Support bid meetings, reviews, and debriefs.
• Ensure compliance with client requirements and standards.
• Assist with PQQs, RFIs, and ITTs.
• Monitor compliance documents and maintain audit trails.

Skills

Bid management

Organisational skills

Communication skills

Microsoft Office

CRM systems

Tools

Microsoft Office

Job description

We're seeking a highly organised Bid Administrator to support the end-to-end bid process within our client's consultancy, ensuring timely, high-quality and compliant submissions.

Key Responsibilities

• Manage and distribute tender opportunities via the bid inbox
• Support bid preparation and submission on procurement portals
• Coordinate input from internal teams to meet deadlines
• Maintain bid trackers, schedules, and documentation
• Support bid meetings, reviews, and debriefs
• Ensure compliance with client requirements and standards
• Assist with PQQs, RFIs, and ITTs
• Monitor compliance documents and maintain audit trails

Skills & Experience

• Experience in bids, proposals or administration (ideally within consultancy/professional services)
• Strong organisation, time management, and attention to detail
• Excellent written and verbal communication skills
• Proficient in Microsoft Office
• Experience with bid tools or CRM systems is beneficial

If you're detail-focused and thrive in a fast-paced environment, we'd love to hear from you.

Please note that no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and ability to perform the duties of the job.