Bank Waiting List Coordinator / 18 Week Pathway Coordinator - Gynaecology

Norfolk and Norwich University Hospitals NHS Foundation Trust; Norwich; Presencial; GBP 22.000 - 28.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working hours

On-site nursery

Free Park & Ride service

Excellent pension scheme

Annual leave entitlement

Confidential counselling support

Salary sacrifice schemes

Staff cafe discounts

Career development support

Descripción de la vacante

Norfolk and Norwich University Hospitals NHS Foundation Trust is seeking a highly organised Bank Waiting List Coordinator / 18 Week Pathway Co-ordinator for Gynaecology. The role centres on managing waiting lists, coordinating diagnostic/therapeutic procedures and validating patient pathways, while providing high-quality admin support.

You will liaise with consultants and clinical teams, maintain patient records, and ensure timely booking and documentation in Trust IT systems.

Formación

• Experience in NHS administration or hospital settings preferred.
• Excellent organisational and communication skills with high attention to detail.
• Ability to work in a fast-paced healthcare environment and in a team.

Responsabilidades

• Manage waiting lists and ensure targets/policies compliance; send docs to patients and update IT systems.
• Record information in line with Trust guidelines and Information Governance.
• Implement booked admission protocols for Gynaecology and set booking dates; initiate cancellations.
• Oversee daily operating lists to meet consultants' demands.
• Compile departmental theatre lists and assign patient confirmation times.
• Keep patient documentation up-to-date and accessible.
• Schedule outpatient, consenting and pre-assessment appointments for GA/LA cases per dates.
• Maintain patient details in the management system for theatre lists and audits.
• Handle queries and telephone enquiries professionally.
• Attend weekly MDT Oncology Meetings.
• Ensure theatre lists align with the trust’s 6-4-2 Policy.
• Book patients in order of weeks wait, prioritising clinical urgencies.
• Participate in weekly management meetings about backlog patients.

Conocimientos

Organisational skills

Communication skills

Teamwork

IT systems

Descripción del empleo

Bank Waiting List Coordinator / 18 Week Pathway Coordinator - Gynaecology

Company:

Company: Norfolk and Norwich University Hospitals NHS Foundation Trust

A Vacancy at Norfolk and Norwich University Hospitals NHS Foundation Trust.

We are seeking a highly organised and proactiveTemporary Staffing BankWaiting List Co-ordinator/Patient Pathway Validator to support the effective management of the Gynaecology waiting list and patient pathways. The successful candidate will play a key role in ensuring patients are scheduled appropriately, and their pathways are validated while delivering a high standard of administrative support.

The successful candidate will be working closely with consultants, clinical teams, theatre scheduling staff, patient access services, the post holder will be responsible for monitoring waiting lists, coordinating appointments and procedures, maintaining accurate patient records, and communicating professionally with patients and healthcare professionals.

The ideal candidate will possess excellent organisational and communication skills, strong attention to detail, and the ability to work efficiently in a fast-paced healthcare environment.

The successful candidate will have a methodical approach to work, be extremely well organised and have a flexible attitude incorporating our Trust PRIDE values. Good communication skills are essential to this post.

The successful candidate must be able to work in a team and independently

The candidate will be responsible for managing waiting lists, liaising with patients and clinicians, and booking diagnostic/therapeutic procedures.

Good IT skills in addition to the willingness and commitment to learn multiple Trust IT systems are necessary. Having strong personable skills is also essential in this role.

All aspects of this role should be carried out in line with Trust Policies and Procedures on data collection and confidentiality. Confidentiality in all matters is of the utmost importance.

To support the delivery of a high quality, safe and compassionate healthcare service, all staff are expected to act as a role model to others in all aspects of their work and consistently demonstrate NNUH's 'PRIDE' values of People focused, Respect, Integrity, Dedication and Excellence.

Join us at the Norfolk and Norwich University Hospital and be part of a workforce of over 10,000 staff!

The NNUH is one of the largest NHS trusts in the UK, providing first-class acute care for around one million people, living in Norfolk and surrounding areas. We are a teaching and research hospital, at the forefront of innovation, home to state-of-the-art facilities, such as the Quadram Institute. We are pleased to work closely with the University of East Anglia, providing teaching opportunities for our staff and placement opportunities for their students. We attract some of the best and leading professionals from across the country and are proud that our workforce represents 94 countries from across the world.

We are a friendly, collaborative hospital, working with local services and home to N&N Hospitals Charity.

• Flexible working hours
• Multi Faith prayer room at NNUH Colney Lane site
• Excellent pension scheme and annual leave entitlement
• Wagestream - access up to 40% of your pay as you earn it
• Free Park & Ride service direct to NNUH Colney Lane site
• Free 24-hours confidential counselling support
• On-site Nursery at NNUH Colney Lane
• On-site cafes offering staff discounts at NNUH Colney Lane
• Support in career development
• Salary Sacrifice schemes including lease cars, Cycle to Work scheme and home electronics

• Undertake responsibility for waiting lists ensuring compliance with local and national target / policies and ensuring relevant documentation is sent to patients and information entered on to the appropriate IT Systems.
• Record all relevant information to Trust guidelines in line with Information Governance and policies.
• To implement booked admission protocols and procedures for Gynaecology; this will involve mutually agreeing a booked date for patients attending the unit. To initiate action regarding cancellation.
• To oversee daily operating lists, ensuring they are full and accordingly meet the demands of the consultants and the Unit.
• Compile the departmental theatre lists and assign patient confirmation times.
• Ensure that the relevant documentation required by the unit about the patients is kept in an efficient and accessible manner.
• To make all necessary outpatient, consenting and pre-assessment appointments for GA/LA cases according to TCI dates.
• To keep all patient details up-to-date on the patient management system in order that information is available for theatre lists, audit purposes and any other data that may be required
• To deal with queries, visitors and telephone enquiries in a helpful, courteous and efficient manner.
• Attending weekly MDT Oncology Meetings.
• Ensuring theatre lists are booked in line with the trust’s 6-4-2 Policy.
• Ensuring patients are booked in order of weeks wait while ensuring all clinical urgent patients are booked as required.
• Attend weekly meetings with the management team to provide updates on the trust’s backlog patients.

Please refer to the Job Description for the full specification of responsibilities and requirements for this post.

Please note that this advertised position is for Temporary Staffing, Bank positions

This advert closes on Thursday 22 Oct 2026

Norfolk and Norwich University Hospitals NHS Foundation Trust

Norfolk and Norwich University Hospitals NHS Foundation Trust

Norfolk and Norwich University Hospitals NHS Foundation Trust