Bank Medical Records Administrator

Spire Healthcare Group; Manchester; Presencial; GBP 15.000 - 21.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Free uniform

Free DBS

Spire pension

Onsite car parking

Blue Light Card

Descripción de la vacante

Spire Manchester Hospital, part of the Spire Healthcare group, is seeking an Administrator to join the medical records team on a bank/zero hours basis. The role focuses on recording and tracking case notes, ensuring accurate retrieval, and maintaining compliant documentation within private hospital settings in Didsbury.

Shifts are Mon-Fri 8am-6pm with occasional weekends; benefits include free uniform, DBS, pension access, and opportunities for progression within the Spire network.

Formación

• Good standard of secondary education with demonstrable literacy and numeracy skills.
• Knowledge of GDPR and the Data Protection Act.
• Computer/IT literate.
• Excellent interpersonal and communication skills.
• Confident telephone manner with the ability to communicate with a wide range of customers at all levels.
• The ability to work effectively as part of a team.

Responsabilidades

• Record and track movement of case notes into each department using Trackfile.
• File case notes and documentation for prompt and accurate retrieval.
• Extract case notes ensuring items are booked out and available for collection or delivery.
• Maintain case note folders to agreed standards.
• Check attendance details and alert sheets for destruction, off-site storage or merge needs.
• Assist in maintaining evidence files by checking completeness and updating requests.
• Liaise with off-site storage for timely delivery and collection of case notes.
• Provide and receive patient information for Consultant clinics and Wards, ensuring GDPR compliance.

Conocimientos

Literacy and numeracy

GDPR knowledge

Data Protection Act knowledge

Computer/IT literate

Interpersonal communication

Telephone communication

Teamwork

Herramientas

Trackfile

Descripción del empleo

Bank Medical Records Administrator | Manchester | Private Hospital | Flexible working hours | £12.76 per hour

Spire Manchester Hospital has an exciting opportunity for an Administrator to join our medical records team on a bank, occasional basis.

Spire Manchester Hospital offers a comprehensive range of specialist treatments in purpose-built private hospital facilities in Didsbury. Part of the award-winning Spire healthcare group, we're world-class experts offering fast access to specialised and personalised healthcare using some of the latest diagnostic and treatment technologies.

Working Hours:

Shifts available through Monday - Friday between 8 am and 6 pm. Occasional weekends will be required.

Contract Type:

Bank/Zero hours

Duties and Responsibilities (not limited to):

• To record and track, the movement of case notes into each department using Trackfile
• To file case notes and other documentation in order to ensure a prompt and accurate retrieval
  service
• To extract case notes in a timely manner ensuring that items are correctly booked out of the library
  to the new destination and either sent or made available for collection to the ward, clinic or office
  requesting the notes
• To maintain case note folders to agreed standards: filing documentation within designated sections
  of the folders replacing contents into with new folders, in order to support clinicians in locating and
  recording information
• To check the case note attendance details, dates and alert sheets against the Patient Administration
  System to ascertain if the notes can either be destroyed, fall into the category of off-site storage or
  need to be merged with another active set of notes
• To assist in the maintenance of evidence files by checking for completeness, following up requests
  for missing items and ensuring that all documentation received is current and stored in a structured
  format in readiness for inspection
• To liaise with off-site storage representatives in order to ensure timely delivery and collection of
  case notes
• Provide and receive patient information for Consultant clinics and Wards, ensuring that all patient
  information is provided, received and recorded in accordance with GDPR the Data Protection Act
  and Spire policies

Who are we looking for?

• Good standard of secondary education with demonstrable literacy and numeracy skills
• Track record of successful delivery in a similar role, in an office and / or customer service environment
• Knowledge of GDPR and the Data Protection Act
• Computer/IT literate
• Excellent interpersonal and communication skills
• Confident telephone manner with the ability to communicate with a wide range of customers at all levels
• The ability to work effectively as part of a team

Benefits:

We offer employed colleagues a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• Bank colleagues are paid weekly
• We offer competitive rates to our bank colleagues who work on a flexible basis, often to cover busy periods, sickness, or annual leave
• Save an average of £50 per month with our free onsite car park
• Access to Spire Healthcare pension
• Access to Blue Light Card
• Free uniform
• Free DBS
• Full induction, including mandatory training updates
• Opportunities for further training and progression into permanent posts
• Knowledge, support and guidance through your recruitment journey from Spire's specialist Resourcing Team

We commit to our employees well-being through work life balance, on-going development, support and reward.

Our Values

We are extremely proud of our heritage in private healthcare and of our values as an organisation:

• Driving clinical excellence
• Doing the right thing
• Caring is our passion
• Keeping it simple
• Delivering on our promises
• Succeeding and celebrating together

Our people are our difference; it's their dedication, warmth and pursuit of excellence that sets Spire Healthcare apart.

Spire Healthcare is a leading independent hospital group in the United Kingdom and the largest in terms of revenue. From 38 hospitals and o