Band 4 - Facilities Administrator, Facilities

West Hertfordshire Teaching Hospitals NHS Trust; Watford; On-site; GBP 23,000 - 29,000; Full time

Job summary

West Hertfordshire Teaching Hospitals NHS Trust is seeking a proactive Facilities Administration Support to join the Watford site. The role supports the facilities management team, handles audit reports, data extractions, and responds to queries, with a 37.5-hour week at Watford Hospital.

You will work alongside Facilities Managers, travel to Hemel Hempstead/St Albans as needed, and must have a driving license.

Qualifications

• Typing up and sending audit reports to management and auditing team.
• Compiling monthly reports from Datix data.
• Managing the inbox and routing inquiries to the appropriate person.
• Organising meetings and taking minutes where applicable.

Responsibilities

• Provide admin support to management and auditing teams.
• Typing up and sending audit reports and compiling monthly reports.
• Managing the inbox for facilities-related queries.
• Completing, extracting Datix data, reviewing Datix and compiling reports.
• Organising meetings and taking minutes where applicable.
• Using the Micad system to manage pest control and other jobs.
• Ensuring catering reports are saved onto the shared drive.

Skills

Typing

Admin support

Report generation

Data extraction

Datix system

Micad system

Meeting minutes

Inbox management

Tools

Datix system

Micad system

Job description

To support on the delivery of a comprehensive, professional, and confidential support function in the provision of Facilities management services.

Facilities teams are responsible for providing safe, clean and supporting environment in which clinical services can operate effectively and covers services such as cleaning, catering, waste management, portering, linen and pest control.

The post holder will work alongside Facilities Managers and their team in delivering effective facilities management services. The job is 37.5 hours per week.

The post is based at Watford Hospital but there may occasionally be a requirement to travel to other sites at Hemel Hempstead and St Albans. Driving license is required.

• IMPORTANT INFORMATION - PLEASE READ ******

Please note - we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.

To provide admin support to the management and auditing team, typing up and sending out audit reports and compiling monthly reports.

Manage the inbox for all facilities related queries responding where possible or allocating to the appropriate person.

Completing, extracting relevant datix data, ensuring the Datix’s are reviewed and compiling relevant reports, and chasing up information.

Organising meetings and taking minutes where applicable.

Using the Micad system to manage pest control and other relevant jobs

Ensuring that all catering reports are saved onto the shared.

With a new hospital planned for Watford, work underway to update theatres at St Albans City Hospital and plans for a neighbourhood healthcare centre in Hemel Hempstead, this is an exciting time to join us.

We are building on the success of our award-winning virtual hospital and re-imagining models of care, working closely with partners and making the most of advances in digital healthcare.

Staff wellbeing and development are a priority, as is the role of innovation in improving clinical care, outcomes and patient experience.

Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others.

We offer a variety of flexible working options as we recognise the importance of a good work life balance. www.westhertshospitals.nhs.uk/flexibleworking

If you have a disability or long-term health condition and require support or guidance please contact [e-mail]

If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick "Member of the Armed Forces Community" on the application form.

For further details / informal visits contact: Name: Wendy Docherty Job title: Facilities manager - Watford Email address: [e-mail] Telephone number: 01923 436066