Band 3 Team Secretary

Coventry and Warwickshire Partnership Trust; Warwick; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

Generous annual leave

Learning and development opportunities

Employee discounts

Wellbeing support

Staff networks

Job summary

Coventry and Warwickshire Partnership Trust is seeking an experienced Band 3 Team Secretary to join our Eating Disorders service at the Aspen Centre. You will provide comprehensive administrative and secretarial support to clinical and medical teams, handling letters, reports, and patient appointments with discretion and efficiency.

Excellent communication, IT skills, and the ability to multitask in a busy environment are essential. Travel between sites may be required; travel expenses are paid.

Qualifications

• Proficient in MS Office and IT skills.
• Strong typing skills including audio typing.
• Excellent communication and organisational abilities.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Provide administrative and secretarial services to clinical and medical teams.
• Produce accurate letters and reports and coordinate patient clinic appointments.
• Input data into electronic patient records (SystmOne) and manage document scanning/uploading.
• Answer complex telephone queries with confidentiality and professionalism.
• Provide cover for Medical Secretaries and cross-cover reception duties as needed.

Skills

MS Office

Audio typing

Organisation

Communication

Education

GCSE English & Maths

QCF Business Admin Level 2

Tools

SystmOne

Big Hand

Job description

Coventry and Warwickshire Partnership Trust

Band 3 Team Secretary

The closing date is 22 November 2026

At present, the Trust is unable to offer Skilled Worker visa sponsorship for this post. Applicants must have the right to work in the UK at the time of application.

We're seeking an experienced secretary, who is organised, friendly, approachable, and self-motivated, to join our small admin team in providing secretarial services to our clinical team within our Eating Disorders service. You will be based at the Aspen Centre, a standalone Eating Disorders unit providing in-patient and out-patient care.

Possessing excellent communication skills both written and verbal is essential, alongside proven secretarial skills and the ability to multitask within a fast-paced environment.

You will need to be a team player and demonstrate sensitivity and confidentiality, due to the nature of our service, with the ability to work autonomously and have a strong work ethic with the flexibility to prioritise a varied workload.

Main duties of the job

Working alongside your admin colleagues, you will provide comprehensive administrative and secretarial services to our clinical and medical teams. You will be required to produce accurate letters and reports, correspond effectively via e-mail communications and arrange/re-schedule patient clinic appointments.

Using our electronic patient record system (SystmOne) you will need to produce accurate data inputting as well as scan, print and upload various correspondence.

Being able to demonstrate empathy and maintain confidentiality is also essential, as you will be required to answer complex telephone queries, where you will need to respond professionally to enquiries both internally and externally and possess the ability to exercise judgement and problem solve quickly.

You will be supporting our Medical Secretaries with providing cover in their absence, as well as working flexibly with your admin colleagues, to provide cross cover for our community outpatient's reception, where necessary.

About us

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support group

We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

Job responsibilities

Knowledge and experience of Microsoft Office systems is essential, whilst training will be provided for our in-house systems such as SystmOne (Electronic Patient Record system) and Big Hand (Digital Dictation system) etc.

Your key responsibilities will be varied but you will need to have a good understanding and proven experience in providing administrative and secretarial services, possess excellent communications and IT skills.

Although our team secretaries are based on site, the clinical teams we support are based across several sites within South Warwickshire & Coventry, and you may be required to travel to support our service needs or attend training. Travel expenses will be paid.

For more information on this role please see the attached supporting information.

Person Specification

Knowledge

• Excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion
• Advanced keyboard / IT skills Including audio typing
• Ability to manage and prioritise own and other's workload and use own initiative
• Good organisation skills and ability to multitask
• Good knowledge and understanding of reception / office procedures
• Understand confidentiality and apply the principles in every day working practice

Qualifications

• GCSE or equivalent English and Mathematics
• QCF Business Administration Level 2

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Coventry and Warwickshire Partnership Trust