Band 4 Medical Secretary

Coventry and Warwickshire Partnership Trust; Warwick; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Generous annual leave

Learning and development opportunities

Salary sacrifice schemes

NHS discounts

Wellbeing support

Staff networks

Job summary

Coventry and Warwickshire Partnership NHS Trust is seeking a Band 4 Medical Secretary to provide confidential secretarial support to consultants, junior doctors, and their teams at St Michael's Hospital. The role involves coordinating rotas, meetings, and teaching duties while maintaining high standards of patient and staff confidentiality.

You will work closely with the Senior Admin Lead and other Medical Secretaries to ensure a smooth administrative service, cross-cover, and continuous service

Qualifications

• GCSE English and Maths (4-9) or equivalent.
• QCF Business Administration Level 3 or equivalent.
• Strong IT skills including MS Office and NHS Trust systems.

Responsibilities

• Provide professional, confidential secretarial support to medical staff.
• Support consultants with administrative tasks and teaching commitments.
• Coordinate medical rotas, meetings, minutes, and admin activities.
• Liaise with patients and colleagues with compassion and professionalism.
• Maintain confidentiality and manage competing priorities.

Skills

Communication skills

Organisational skills

Education

GCSE English and Maths 4-9

QCF Business Administration Level 3

Tools

Microsoft Office

Trust IT systems

Medical terminology

Job description

Coventry and Warwickshire Partnership Trust

Band 4 Medical Secretary

The closing date is 19 November 2026

At present, the Trust is unable to offer Skilled Worker visa sponsorship for this post. Applicants must have the right to work in the UK at the time of application.

We are seeking a highly motivated Medical Secretary to join our dedicated team and provide professional administrative support to our medical staff and service users.

You would be supporting Consultants and their Jr Dr's across 3 Inpatient Wards, based in St Michael's Hospital.

We welcome applications from individuals with a passion for delivering excellent customer service, strong organisational skills, and a commitment to supporting high-quality patient care.

Main duties of the job

• Delivering a professional and confidential secretarial service to medical staff.
• Supporting consultants with a variety of administrative tasks, including additional responsibilities such as medical education and teaching commitments.
• Coordinating medical rotas, meetings, minutes and administrative activities.
• Liaising with patients, service users, external agencies, and colleagues in a compassionate, respectful, and professional manner.
• Handling sensitive and confidential information with integrity and discretion.
• Acting as a key point of contact, resolving queries and using initiative to manage competing priorities.
• Working closely with fellow Medical Secretaries to provide cross-cover and maintain service continuity.
• Supporting service improvements and helping to implement positive changes that enhance efficiency and patient experience.
• Support the Senior Admin Lead in coordinating workloads and ensuring efficient administrative processes. Supervise and support, Band 2 and Band 3 administrative staff. Work collaboratively with the Senior Admin Lead and Admin Team Coordinator to deliver a comprehensive and effective administrative service.

About us

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put 'people at our heart'; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support group

We're always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

Job responsibilities

The Medical Secretary will provide a professional, confidential, and comprehensive secretarial service to consultants, junior medical staff, and their teams.

Working independently and using their own initiative, the post holder will manage a varied workload, respond professionally to enquiries, and ensure deadlines are met. They will support consultants with a range of administrative tasks, including those undertaking additional responsibilities such as teaching and medical education.

The post holder will work closely with the Senior Admin Lead to coordinate administrative workloads, supervise and appraise Band 2 and 3 administrative staff, and support the delivery of an efficient, high-quality administrative service. They will also work collaboratively with colleagues to provide cross-cover, contribute to service improvements, and ensure the smooth running of administrative and reception functions.

The successful candidate will be highly organised, adaptable, and committed to maintaining confidentiality while delivering excellent patient and staff support.

Person Specification

Qualifications

• Good General Education (eg. GCSE English and Maths 4-9)
• QCF Business Administration Level 3

Experience

• Competent working with a range of Microsoft Office packages (eg. Word, Excel, Outlook, PowerPoint and Access)
• Experience of using Trust IT systems
• Experience of working in a busy office / customer care environment
• Experience of working in Healthcare
• Experience of working in a supervisory role and delegating work
• Medical secretarial experience

Knowledge

• Articulate with excellent communication / customer care skills both written and verbal demonstrating sympathy and compassion
• Ability to take and transcribe notes of meetings in a timely manner
• Ability to establish and maintain relevant recording and information systems
• Understand confidentiality and apply the principles in every day working practice
• Knowledge of medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Coventry and Warwickshire Partnership Trust