Band 3 Pharmacy Administrator

University Hospitals Birmingham NHS Foundation Trust; Birmingham; On-site; GBP 21,000 - 27,000; Full time

Job summary

University Hospitals Birmingham NHS Foundation Trust's Pharmacy team at Queen Elizabeth Hospital Birmingham is seeking a proactive Pharmacy Administrator to provide essential administrative support to staff and line managers, while maintaining strict confidentiality.

Duties include typing, meeting support, mail handling, onboarding, new technology rollout, document management, invoices and procurement, and using Microsoft Office to prepare correspondence, presentations, and reports.

Qualifications

• Strong interpersonal and organisational skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to work independently and within a team.

Responsibilities

• Undertake typing tasks, including audio transcription and copy typing of various documents.
• Support departmental meetings, including preparing agendas, taking minutes, and circulating them.
• Manage incoming mail, prioritising and redirecting as necessary.
• Assist with onboarding of new colleagues as directed by the Line Manager.
• Support the introduction of new technology and working practices.
• Photocopy, scan, and file documents while maintaining confidentiality.
• Handle invoices and chase procurement orders.
• Use Microsoft Office to produce correspondence, presentations, and reports.
• Carry out additional administrative duties including photocopying, ordering stationery, and managing office equipment repairs.
• Record and monitor staff absence calls ensuring to liaise with the respective line managers and provide appropriate information.

Skills

Interpersonal skills

Tools

Microsoft Office

Job description

An exciting opportunity has arisen for an enthusiastic and motivated individual to join the Pharmacy team at Queen Elizabeth Hospital Birmingham as a Pharmacy Administrator., Duties will include providing administrative support to staff and line managers, while maintaining strict confidentiality at all times., Provide administrative support to line managers.

• Undertake typing tasks, including audio transcription and copy typing of various documents (e.g. letters, emails, reports, spreadsheets).
• Support departmental meetings, including preparing agendas, taking minutes, and circulating them.
• Manage incoming mail, prioritising and redirecting as necessary.
• Assist with the onboarding of new colleagues as directed by the Line Manager.
• Support the introduction of new technology and working practices.
• Photocopy, scan, and file documents while maintaining confidentiality and ensuring easy retrieval.
• Handle invoices and chase procurement orders.
• Use Microsoft Office (Outlook, Word, PowerPoint, Excel, Access) to produce correspondence, presentations, and reports.
• Carry out additional administrative duties including photocopying, ordering stationery, and managing office equipment repairs.
• Record and monitor staff absence calls ensuring to liaise with the respective line managers and provide appropriate information.

We are seeking someone with strong interpersonal skills, the ability to organise and manage tasks within defined timeframes, and the capability to work both independently and as part of a team. The ideal candidate will be highly proficient in Microsoft Office, including Word and Excel, and will demonstrate excellent communication skills. Attention to detail is crucial, and the successful applicant must be resourceful, able to prioritise their workload and handle a busy office environment with regular interruptions., This is an excellent opportunity for a candidate who can maintain productivity in a dynamic setting while managing multiple tasks efficiently.

University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.