Automotive Sales Ledger & Service Admin (Flexible Hours)

Confidential; Chorley; On-site; GBP 25,000 - 30,000; Full time

Job summary

Confidential, an established automotive business in Bolton, is hiring a Sales Ledger Administrator / Service Administrator to join its busy team. The role blends accounts administration, sales ledger and service department support, ideal for someone with motor retail experience who likes figures and coordinating admin processes.

You will raise invoices, check job cards and costs, maintain ledger records, and ensure customers receive a professional, responsive service.

Qualifications

• Experience in accounts, sales ledger or accounts administration in automotive/motor retail service environment.
• Understanding of customer invoicing, job cards and financial documentation.
• Strong numerical skills and attention to detail.
• Good IT skills, including Microsoft Excel, with ability to learn new systems.
• Excellent communication and customer service skills.
• Strong organisational skills and prioritisation in a busy environment.
• Proactive in resolving queries and maintaining accurate records.

Responsibilities

• Raising and processing customer invoices for servicing, repairs and maintenance work.
• Checking job cards, labour hours, parts used and costs to ensure accurate invoicing.
• Maintaining sales ledger records and customer accounts up to date.
• Investigating and resolving invoice discrepancies and account queries.
• Allocating payments and assisting with reconciliations and credit control.
• Monitoring completed jobs awaiting invoicing to ensure timely billing.
• Updating financial records and supporting month-end procedures.
• Providing day-to-day administrative support to the Service Department.
• Processing service documentation, job cards and work orders.
• Coordinating with Service Advisors for bookings and records.
• Liaising with workshop, parts and service colleagues for complete job info.
• Managing paperwork for servicing, repairs, warranty claims.
• Monitoring progress of service jobs and following up on outstanding docs.
• Responding to customer enquiries by phone and email professionally.
• Ensuring all completed work is documented for invoicing.

Skills

Accounts experience

Invoicing expertise

Numerical skills

Excel proficiency

Customer service

Organisational skills

Problem solving

Tools

Kerridge

Autoline

Job description

Confidential, an established automotive business in Bolton, is hiring a Sales Ledger Administrator / Service Administrator to join its busy team. The role blends accounts administration, sales ledger and service department support, ideal for someone with motor retail experience who likes figures and coordinating admin processes.

You will raise invoices, check job cards and costs, maintain ledger records, and ensure customers receive a professional, responsive service.