Automation & Installations Coordinator

First Fence Limited; Woodville; On-site; GBP 31,000 - 42,000; Full time

Job summary

First Fence Limited is seeking an Administration Coordinator to join our on-site team in Swadlincote. The role covers delivery planning, coordination with customers and subcontractors, and ensuring documentation is complete before installations.

You will manage warranty processes, service visits, and general order administration while supporting project handovers and continuous improvement in planning and communication across internal teams and external partners.

Qualifications

• Experience in administration and coordination roles.
• Strong communication and organisational skills.
• Ability to manage multiple stakeholders and deadlines.

Responsibilities

• Delivery planning and coordination: coordinate deliveries to customers, sites and subcontractors; confirm arrangements with depots.
• Check addresses, contacts, dates, offloading requirements; arrange HIAB or specialist transport.
• Send confirmation emails and monitor progress; liaise with customers and teams to keep projects progressing.
• Identify and escalate issues, ensure RAMS and Scope of Works are complete and available.
• Warranty administration: coordinate claims and service visits; keep records updated.
• Order and general administration: maintain accurate live orders and purchase orders; support handovers and progress tracking.

Skills

Delivery coordination

Administration

Customer service

Stakeholder communication

Planning

Job description

First Fence Limited is seeking an Administration Coordinator to join our on-site team in Swadlincote. The role covers delivery planning, coordination with customers and subcontractors, and ensuring documentation is complete before installations.

You will manage warranty processes, service visits, and general order administration while supporting project handovers and continuous improvement in planning and communication across internal teams and external partners.