Assitant Facilities Manager

NAB-Jones Lang LaSalle Services; Leeds; On-site; GBP 32,000 - 42,000; Full time

Job summary

Jones Lang LaSalle in Leeds is seeking an Assistant Facilities Manager to support day-to-day facility operations. You will work with the FM team to ensure high-quality services for on-site clients and stakeholders, overseeing vendor activities and safety compliance.

You will manage work orders, track permits, monitor budgets, and contribute to risk management and reporting. Strong knowledge of building systems and excellent communication are essential.

Qualifications

• Background in facilities management, hospitality, or a related operational field.
• Knowledge of occupational health and safety requirements and vendor management.
• Technical awareness of building systems such as HVAC, electrical, mechanical, and building management systems.
• Strong problem-solving skills and effective communication.

Responsibilities

• Deliver high-quality services to on-site clients and stakeholders.
• Oversee vendor relationships for multiple service areas and monitor SLAs.
• Track and audit work orders in CMMS; manage permits and safety compliance.
• Support contractors, manage workflows, and ensure safe, compliant operations.
• Assist with budgeting, purchase orders, and financial administration.
• Contribute to risk management, business continuity, and incident reporting.
• Provide regular reporting and ensure KPIs and SLAs are met.

Skills

Facilities management

Vendor management

Building systems knowledge

Problem solving

Communication

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Description:

Assistant Facilities Manager

Location: Leeds

Reports To: Senior Facilities Manager

Department: Facilities Management

The Assistant Facilities Manager supports the day-to-day operations of the facility, working closely with the FM team to ensure the delivery of high-quality services to on-site clients and stakeholders. This role is responsible for vendor and contractor oversight, work order management, safety compliance, and financial administration, while helping maintain a safe, efficient, and well-functioning work environment.

• Deliver outstanding service to on-site clients and stakeholders, ensuring their expectations are consistently exceeded
• Oversee vendor relationships for janitorial, mechanical, electrical, plumbing, carpentry, HVAC, and critical systems maintenance
• Track and audit work orders within the CMMS platform to ensure vendor compliance with Service Level Agreements
• Support the management and oversight of contractors and vendors to maintain high standards of work quality and service delivery
• Issue permits to contractors and manages their work activities to ensure tasks are carried out safely and responsibly, in line with site safety protocols and regulatory requirements
• Conduct regular site inspections and safety audits to ensure compliance with health and safety procedures and building standards
• Manage purchase orders accurately in JLL systems and support financial processes to maintain budget control and reporting accuracy
• Maintain premises in excellent condition, implementing best practice operations and identifying opportunities for cost reduction and service improvement
• Contribute to risk management initiatives, including business continuity planning and incident reporting procedures
• Support the delivery of regular reporting packages and ensure all key performance indicators and service level agreements are met

What We're Looking For:

• Background in facilities management, hospitality, or a related operational field
• Knowledge of occupational health and safety requirements, critical facilities operations, and vendor management practices, including permit-to-work systems and contractor safety management
• Technical awareness of building systems such as HVAC, chillers, fire protection, electrical and mechanical systems, or building management systems
• Strong problem-solving skills with the ability to navigate ambiguity and deliver practical solutions in dynamic environments
• Excellent communication and interpersonal skills, with the ability to engage confidently with clients, team members, and external vendors
• Self-motivated, energetic, and goal-oriented mindset with a focus on achieving performance targets.

Core Competencies:

• Client focus and service excellence
• Vendor and contractor management
• Attention to safety and regulatory compliance
• Financial acumen and budget awareness
• Organizational and multitasking ability

Location: On-site –Leeds, GBR

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].

This email is only to request an accommodation.

Jones Lang LaSalle (“JLL”) is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.