Assistant Property Manager

Pegasus Homes; West Byfleet; On-site; GBP 10,000 - 15,000; Full time

Benefits offered by this job

Enhanced DBS check

Free staff parking

Pension & Life Assurance

Employee discounts

Job summary

Pegasus Homes is seeking a Senior Building & Community Coordinator to lead on-site operations at the West Byfleet development. You will conduct essential building checks, coordinate contractors and respond to resident inquiries while fostering an engaging community.

Based at Highfields, West Byfleet, you’ll balance practical building knowledge with activities that enhance resident life, reporting to the on-site leadership team. DBS enhanced check applies; 35 hours/week, fixed-term 4–6 months.

Qualifications

• Empathetic, patient and able to create a warm, inclusive atmosphere for residents and families.
• Strong eye for detail with health and safety compliance experience.
• Capable of juggling admin tasks and event planning with calm under pressure.

Responsibilities

• Oversee Building Operations: inspections, safety checks, and contractor coordination.
• Manage Resident & Community relations: move-ins, events, and resident communications.
• Handle Administration & Collaboration: records, diary, and cross-team coordination.

Skills

Empathetic

Patient

Clear communicator

Facilities management

Health & safety

Event planning

Administrative

Education

Experience in facilities management or luxury hospitality

Tools

Facilities management software

Job description

Location

West Byfleet, Surrey

Hours

35 hours per week, working Monday to Friday

Package

£30,000 per annum (pro-rata for the duration of the contract) + enhanced benefits & rewards

Basis

Fixed term contract of 4-6 months

About us

We are Pegasus Homes Ltd, a vibrant, dynamic business who are proud to design, build, and create high-quality homes with a focus on independent later living for the over 60's. Our current portfolio has some 1100 homes across 40 communities and our developments are beautifully designed offering stunning community living.

You will be based at our beautiful Highfields, West Byfleet development, a stunning community of apartments, residents lounge, yoga space & treatment room, guest suite and landscaped gardens.

About our role

Internally you'll be known as 'Senior Building & Community Coordinator', you'll be the driving force behind our residential development and our go-to person on-site, making sure everything operates seamlessly while fostering a welcoming atmosphere for our residents. This exciting role has a perfect mix of practical building knowledge and a commitment to cultivating a lively community.

This role offers a great variety of tasks where you'll be responsible for...

Building Operations

• Conduct regular building inspections and carry out essential checks, including fire alarm, emergency light, and water system testing.
• Coordinate with external contractors to ensure effective maintenance and timely repairs.
• Ensure all health and safety requirements for the development are met.
• Act as the first point of contact for resident inquiries and emergencies.

Resident & Community Relations

• Create a positive experience for new residents by assisting with the move-in process.
• Build strong, lasting relationships with residents and their families.
• Plan and organise engaging social events and activities to foster a strong community spirit.

Administration & Collaboration

• Maintain accurate records and an events diary.
• Collaborate with our internal Sales, Development, and Completions teams.

Important details

• This is a full time role working 35 hours a week, working Monday - Friday on either 09:00 - 16:30 or 08:30 - 16:00 shift pattern, depending on your preference.
• At Pegasus, the safety and wellbeing of our residents are our highest priorities. Therefore, this role is subject to an Enhanced DBS check (we handle the application and cost for this).
• This is a fixed term contract expected to last 4-6 months.
• Free staff parking is available onsite.

About you

To succeed in this role, you’ll need to be a 'people person' who takes genuine pride in their surroundings. You are as comfortable chatting with a resident over coffee as you are checking a fire alarm panel or coordinating a contractor.

Your skills & experience

• You’re empathetic, patient, and genuinely enjoy creating a warm, inclusive atmosphere for residents and their families.
• You have a keen eye for detail. Experience in facilities management, property maintenance, or luxury hospitality is a significant plus.
• You take responsibility seriously. You understand the importance of Health & Safety compliance and are diligent when it comes to essential checks and record-keeping.
• From managing a move-in schedule to planning a summer garden party, you can juggle administrative tasks and event planning without breaking a sweat.
• You’re a clear communicator who enjoys working with internal teams and external contractors to get the job done right.

Your attributes

• You understand that this isn't just a building, it’s a home. You’ll treat the development with the care and attention to detail it deserves.
• You are punctual, professional, and possess a calm head when dealing with emergencies.
• You are comfortable using basic IT systems for logging maintenance requests and maintaining digital records.

Invested in your wellbeing

At Pegasus Homes, we believe an effective work-life balance requires support across three key elements. By joining our team you will enjoy a comprehensive benefits package

• Financial & SecurityContributory pension with enhanced employer input, Life Assurance, a Company Discounts Portal, and a Refer-a-Friend scheme.
• Mental & SocialEnhanced annual leave (with a holiday buying scheme), two paid volunteering days per year, and a comprehensive Employee Assistance Programme.
• Physical HealthA Health Cash Plan, 24/7 Virtual GP access, and discounted gym memberships.

Your recruitment journey

Our team personally reviews every application. Depending on the role, the process typically involves a telephone screening call, followed by one or two interview stages (virtual and/or in-person). We always encourage a site or office visit so you can experience life at Pegasus Homes firsthand. We promise to keep you updated throughout your journey.

We are an inclusive employer and welcome applications from all backgrounds. Please let us know if you require any reasonable adjustments during the process.

Note: Applicants must currently possess the right to work in the UK.