Assistant Payroll Manager

Raymond James; Greater London; On-site; GBP 50,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Assistant Payroll Manager to join their dynamic team. In this pivotal role, you will support the Payroll Manager in the efficient processing of multiple UK payrolls, ensuring accuracy and compliance with all regulations. Your responsibilities will include managing payroll queries, preparing monthly reports, and assisting with statutory payments. This position offers a fantastic opportunity to develop your payroll expertise within a collaborative environment. If you are organized, methodical, and thrive under pressure, this role could be the perfect fit for you.

Qualifications

• Experience with payroll administration in a UK context.
• Proficient in Excel and payroll software like Oracle.
• Strong communication and organizational skills.

Responsibilities

• Assist Payroll Manager with monthly payroll processing.
• Handle payroll queries from employees and third parties.
• Prepare reports and ensure compliance with payroll regulations.

Skills

Payroll Administration

Excel Spreadsheets

Communication Skills

Organizational Skills

Attention to Detail

Education

Payroll Qualifications

Tools

Oracle

SD Worx

Microsoft Visio

Microsoft Outlook

Microsoft Word

Job description

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We are seeking an experienced Assistant Payroll Manager to provide efficient administrative support to the Payroll Manager and assist with the accurate and timely processing of three monthly UK payrolls.

Key Responsibilities

• Assist the Payroll Manager with monthly payrolls and checking input of variable data
• Process P45s, HMRC new starter checklists, statutory payments, and assist with annual salary reviews and bonus payments
• Provide comprehensive support to employees with payroll and tax enquiries
• Handle queries from managers, HMRC, and third parties as required
• Calculate and process manual and ad hoc payments
• Oversee the preparation of monthly reports for starters, overtime, on-call, RSUs, leavers, etc
• Process monthly pension schedules and ensure timely payments
• Manage payroll calculations related to all types of parental leave
• Raise payment requisitions for payroll deductions to statutory bodies and benefits providers
• Assist with pension administration, tax reconciliations, and processing share option transactions
• Support and liaise with Finance & HR regarding payroll accounting, reporting, and reconciliations
• Assist with tax year-end, P11D, and PSA reporting
• Maintain payroll guidelines by updating policies and procedures
• Assist with Triennial Pension Auto Enrolment tasks
• Provide ad hoc reporting as required
• Stay updated on legislative changes and assist with implementation within the team
• Conduct GPG analysis
• Load new payroll data for the upcoming salary month
• Liaise with Oracle support provider on quarterly updates/upgrades
• Provide full support and deputise for the Payroll Manager when absent

Main Activities

• Load new payroll data for the upcoming salary month
• Support and liaise with benefits providers, including correct invoicing and monthly benefit reconciliations
• Process monthly pension schedules and ensure timely payments
• Assist in post-payroll deadline inter-department reporting, collating payroll data into the finance system accurately and timely
• Initiate payments for employee deductions to third parties (e.g., attachment of earnings, charitable deductions, savings schemes)
• Compile data for annual P11D returns to HMRC and prepare the annual PAYE Settlement Agreement
• Manage monthly processes related to the Choice Benefits system, pensions, and other benefits
• Produce ad hoc reports as requested for the team and other clients

Experience

• Previous Payroll Administration experience with a UK employer
• Working knowledge of financial/professional service organisations is helpful
• Experience with Oracle and SD Worx is useful
• Excellent working knowledge of Excel spreadsheets, Visio, Outlook, and Word is essential

Knowledge and Skills

• Payroll Qualifications
• Advanced knowledge of Microsoft Excel spreadsheets, Visio, Outlook, and Word
• Methodical and organised approach to work
• Articulate and diplomatic communication skills
• Ability to challenge and contribute effectively
• High level of accuracy in written and numerical information
• Resilient and calm under pressure

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Finance, Other, and Accounting/Auditing

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