Assistant Manager (Events)

Infini8 Pte. Ltd.; Redhill; On-site; GBP 24,000 - 41,000; Full time

Job summary

Infini8 Pte. Ltd. in Singapore seeks an Assistant Manager Events to support the Operations Manager in running events operations.

You will lead planning and delivery of assigned events, supervise the events operations team, and ensure events are delivered safely, on time, within budget and to client briefs. You will oversee run-of-shows, site visits, floor plans, equipment, rosters and timelines, and act as on-site lead for mid-size to large events, directing the team and solving issues swiftly.

Qualifications

• 4 to 6 years in events or production operations, including 1 to 2 years leading small teams or running events independently.
• Degree or diploma in events management, hospitality, business or a related field, or equivalent experience.
• Good knowledge of event production (AV, staging, logistics) and supplier coordination.
• Working knowledge of event safety and the permits and licenses needed for events in Singapore.
• Comfortable with budgeting and cost tracking, and with Excel or Google Sheets.
• Leadership: able to guide a team, give clear instructions and fair feedback, and decide under pressure.
• Clear communication in English. Other languages are an advantage.
• Able to work evenings, weekends and public holidays when events require, and to be reachable during major events. We will consider reasonable adjustments

Responsibilities

• Lead the planning and delivery of assigned events: run-of-shows, site visits, floor plans, equipment, rosters and timelines.
• Act as the on-site lead for mid-size and larger events: run the show call, direct the team and crew, and solve problems quickly
• Supervise and coach events operations executives, with regular check-ins, goals and annual appraisals
• Prepare and track budgets for assigned events with Accounts Servicing, control costs, and report variances early
• Coordinate suppliers and vendors.
• Help keep events safe: pre-event briefings, incident reporting, permits and licenses, and contingency plans
• Keep clients and Accounts Servicing updated, and escalation issues that need a decision

Skills

Event production

Budgeting

Team leadership

English communication

Vendor coordination

Safety compliance

Education

Degree or diploma in events management, hospitality, business or related field

Tools

Excel

Google Sheets

Job description

JOB HIGHLIGHTS

• Lead assigned events and coach the events operations team, and stand in for the Operations Manager

• Step up into a people-leader role in a growing events company

JOB DESCRIPTION

As Assistant Manager Events, you will support our Operations Manager in running events operations. You will lead the planning and delivery of assigned events, supervise and coach the events operations team, and make sure events are delivered safely, on time, within budget and to the client's brief.

What you will do

• Lead the planning and delivery of assigned events: run-of-shows, site visits, floor plans, equipment, rosters and timelines

• Act as the on-site lead for mid-size and larger events: run the show call, direct the team and crew, and solve problems quickly

• Supervise and coach events operations executives, with regular check-ins, goals and annual appraisals

• Prepare and track budgets for assigned events with Accounts Servicing, control costs, and report variances early

• Coordinate suppliers and vendors.

• Help keep events safe: pre-event briefings, incident reporting, permits and licenses, and contingency plans

• Keep clients and Accounts Servicing updated, and escalation issues that need a decision

What you need

• Degree or diploma in events management, hospitality, business or a related field, or equivalent experience

• [4 to 6] years in events or production operations, including [1 to 2] years leading small teams or running events independently

• Good knowledge of event production (AV, staging, logistics) and supplier coordination

• Working knowledge of event safety and the permits and licenses needed for events in Singapore

• Comfortable with budgeting and cost tracking, and with Excel or Google Sheets

• Leadership: able to guide a team, give clear instructions and fair feedback, and decide under pressure

• Clear communication in English. Other languages are an advantage

• Able to work evenings, weekends and public holidays when events require, and to be reachable during major events. We will consider reasonable adjustments