Operations Assistant (Triathlon & Half Marathon Events)

THE·TEAM; Lincoln; On-site; GBP 21,000 - 27,000; Full time

Job summary

THE·TEAM is seeking an Operations Assistant to join our Operations Team in a dynamic, fast-paced environment. You will help ensure event services and equipment are sourced, contracted and maintained, working closely with suppliers to establish contracts and keep gear ready for use.

This role is office-based, Monday to Friday, with potential for occasional weekend work and anti-social hours during event delivery.

Qualifications

• Experience in mass participation sports operations or projects is preferred.
• Clear communicator who is organised and detail-oriented.
• Curious, asks good questions and takes initiative.
• Comfortable juggling priorities and working in a fast-moving environment.
• Enjoys collaborating with others and contributing to a team.
• Able to meet tight deadlines and deliver results.
• Familiarity with MS Office and willingness to learn new software.

Responsibilities

• Secure and contract event suppliers.
• Collaborate with colleagues and contractors to move projects forward.
• Recruit and manage volunteers.
• Create and review contractor booking forms with attention to detail.
• Solve problems and keep projects on track.
• Manage timelines and priorities in a fast-paced environment.
• Communicate clearly with internal and external partners.
• Assist in warehouse and event equipment management.
• Support in producing Event Risk Assessments and Management Plans.
• Contribute to a collaborative team environment.

Skills

Clear communication

Organised

Attention to detail

Initiative

Team player

Tools

Microsoft Office

Excel

Job description

THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Our live group specializes in delivering branding and signage, custom fabrication, live event production and experiential operations across sports, music, entertainment and culture. Working with the world’s most iconic properties and brands, we elevate live events to make them unforgettable.

Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. For more information, please visit the.team.

We're looking for an Operations Assistant to join our Operations Team, reporting into our Associate Director. In this role, you'll help ensure that all event services and equipment are sourced, contracted and maintained. You'll work closely with suppliers to make sure the necessary contracts are in place, while also maintaining and managing event equipment to ensure it is fit for purpose and ready for use.

This will be an office based role Monday to Friday, and please note, some weekend work and/or anti-social/long hours will likely be required as part of event delivery.

What You Will Be Doing

• Help with securing and contracting event suppliers.
• Collaborate with colleagues and contractors to keep projects moving forward.
• Work with other members of the team to recruit and manage our volunteers.
• Create and review contractor booking forms with attention to detail.
• Help solve problems and keep projects on track.
• Manage timelines, priorities in a fast-paced environment.
• Communicate clearly with internal and external partners.
• Help manage the warehouse and event equipment.
• Work to build, deliver and pack down events - working to tight timelines.
• Assist in the production of Event Risk Assessments and Event Management Plans.
• Pitch in wherever needed - we’re a team, and we work together.

The Skills And Experience You Need

• Experience within the mass participation sports industry in an operations or project focused role preferred.
• Clear communicator who’s organised and detail-oriented.
• Someone who’s curious, asks good questions, and takes initiative.
• Comfortable juggling priorities and working in a fast-moving environment.
• Enjoys collaborating with others and contributing to a team.
• Enjoys delivering work to tight deadlines.
• Familiarity with Microsoft Office programs and the ability to learn new software systems.
• Open to feedback and always looking to learn and grow.

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.