Events Executive

Infini8 Pte. Ltd.; Redhill; On-site; GBP 25,000 - 36,000; Full time

Job summary

Infini8 Pte. Ltd. in the United Kingdom seeks an Events Coordinator to plan, coordinate and deliver events from brief through post-event review.

You will help ensure each event runs safely, on time and within budget, while meeting the client brief and creating a positive experience. The role involves working across various venues, indoors and outdoors, with long days, evenings, weekends and public holidays when events require.

Qualifications

• Diploma or degree in events management, hospitality, communications, business or related field.
• 1–3 years of experience in events, exhibitions, entertainment or production.
• Strong planning and organisational skills with ability to manage multiple tasks and deadlines.
• Excellent written and verbal English communication.
• Basic budgeting and knowledge of Microsoft Office/Google Workspace.
• Knowledge of event production including AV, staging and logistics is a plus.
• Additional language skills are an advantage.

Responsibilities

• Develop event concepts and run-of-show plans with accounts servicing and directors.
• Prepare event timelines, floor plans, equipment lists, rosters and supplier lists.
• Coordinate quotes and liaise with suppliers and venue management across AV, staging, decor, F&B, transport and security.
• Track event budgets and expenses, and flag overspend risks early.
• Oversee set-up/strike, logistics, deliveries and on-site coordination.
• Run show calls and manage event programmes and timings.
• Provide on-site client support and resolve issues promptly.
• Brief freelance crew, check attendance and readiness.
• Follow site safety rules and ensure permits/licences are in place before events.
• Verify equipment and materials for safety and quality before events begin.
• Follow confidentiality and client data policies.
• Complete post-event reports within five working days, including evaluations and recommendations.
• Reconcile costs and supplier invoices; record equipment.

Skills

Planning skills

Organisational skills

Communication in English

Budgeting basics

Multitasking

Teamwork

Safety awareness

Education

Diploma or degree in events management, hospitality, communications, business or related field

Tools

Microsoft Office

Google Workspace

Job description

About the role

Join the events team to plan, coordinate and deliver events from brief through to post-event review. You will help ensure each event runs safely, on time and within budget, while meeting the client's brief and creating a positive experience. The role involves working across different venues in Singapore, indoors and outdoors, with long days, evenings, weekends and public holidays when events require.

Key responsibilities

• Help develop event concepts and run-of-show plans with Accounts Servicing, the Assistant Operations Manager Events and Directors.
• Prepare event plans including timelines, floor plans, equipment lists, manpower rosters and supplier lists.
• Request quotes and brief and coordinate suppliers and venue management across AV, staging, decor, food and beverage, transport and security.
• Track event budgets and expenses, and flag risks of overspend early.
• Oversee set-up and strike, and coordinate logistics, deliveries and suppliers on site.
• Run show calls and manage event programmes and timings.
• Provide on-site support to clients, resolve issues promptly and escalat...
• Brief and direct freelance crew and helpers, and check attendance and readiness.
• Follow and enforce site safety rules and ensure assigned permits, licences and approvals are in place before each event.
• Check equipment, set-up and materials for safety and quality before events begin.
• Follow company policies on confidentiality, claims, social media and client data.
• Complete post-event reports within five working days, including evaluations and recommendations for improvement.
• Reconcile costs and supplier invoices, and return and record equipment.

What we're looking for

• A diploma or degree in events management, hospitality, communications, business or a related field, or equivalent experience.
• One to three years of experience in events, exhibitions, entertainment or production. Relevant internships and strong events experience will be considered.
• Strong planning and organisational skills, with the ability to manage multiple tasks and deadlines.
• Clear written and verbal communication in English.
• Working knowledge of Microsoft Office or Google Workspace and basic budgeting.
• Basic knowledge of event production, including AV, staging and logistics, is an advantage.
• Other language skills are an advantage for some clients.
• Core competencies include quality, client focus, teamwork, initiative, reliability, adaptability, compliance and safety, and learning.