Assistant Facilities Manager

Bestway Healthcare UK; Leeds; On-site; GBP 28,000 - 42,000; Full time

Benefits offered by this job

Company vehicle

Job summary

Bestway Healthcare is seeking an Assistant Facilities Manager to join our Leeds team, supporting the Wholesale Facilities Manager and supervising a Facilities Coordinator. The role involves hands-on maintenance, external contractor management, and ensuring depots remain safe, compliant, and efficient.

The position requires travel to our Durham site and a valid UK driving licence. You will coordinate planned maintenance and inspections, support statutory compliance activities, and help drive

Qualifications

• Experience in facilities management within warehouse/logistics/industrial environments.
• Knowledge of building services, planned maintenance, and statutory compliance.
• Experience using CAFM or similar maintenance management systems.

Responsibilities

• Support day-to-day management of warehouse and depot facilities to ensure safety and compliance.
• Coordinate planned maintenance, reactive repairs, inspections, and minor projects across locations.
• Manage contractors and suppliers to ensure safe, timely, and high-quality work.
• Conduct site inspections and identify maintenance needs and issues.
• Support compliance across building services including fire safety, HVAC, water hygiene, and security.
• Build relationships with depot managers and operations teams to provide a responsive facilities service.
• Assist with facilities improvement projects, relocations, and equipment installations.
• Help manage budgets, records, and compliance documentation while seeking efficiency gains.
• Produce maintenance reports and performance updates to drive continuous improvement.

Skills

Facilities management

Contractor management

Health & safety

Budgeting & reporting

Multi-site coordination

Microsoft Office

Education

IOSH

IWFM

NEBOSH

Tools

CAFM system

Job description

Due to continued expansion at Bestway Healthcare, we're looking for an Assistant Facilities Manager to join our growing team.

Working alongside another Assistant Facilities Manager, you'll have responsibility for managing a Facilities Coordinator while supporting the Wholesale Facilities Manager to ensure our depots remain safe, compliant, well-maintained, and fit for purpose.

This is a varied, hands-on role where you'll coordinate both planned and reactive maintenance, manage external contractors, support statutory compliance activities, and help ensure our facilities operate efficiently with minimal disruption to business operations.

The role comes with a company vehicle and is based from our Leeds depot but with regular travel to our Durham site - the successful candidate must be comfortable with travelling when required.

Main Responsibilities

• Support the day-to-day management of our warehouse and depot facilities, ensuring sites are safe, compliant, and well maintained.
• Coordinate planned maintenance, reactive repairs, statutory inspections, and minor projects across multiple locations.
• Manage contractors and suppliers, ensuring work is completed safely, on time, and to the highest standards.
• Carry out site inspections, identifying maintenance requirements and resolving issues quickly.
• Support compliance across key building services, including fire safety, electrical systems, HVAC, water hygiene, and security.
• Build strong relationships with depot managers and operational teams, providing a responsive facilities service with minimal disruption to operations.
• Support facilities improvement projects, refurbishments, office moves, and equipment installations.
• Help manage facilities budgets, maintenance records, and compliance documentation while identifying opportunities to improve efficiency and reduce costs.
• Produce maintenance reports and performance updates, helping drive continuous improvement across the facilities function.

The Ideal Candidate

• Experience in facilities management, building maintenance, or property services within warehouse, logistics, manufacturing, retail, or industrial environments.
• Good understanding of building services, planned maintenance, statutory compliance, contractor management, and health and safety legislation.
• Experience using CAFM or maintenance management systems to manage assets, maintenance activities, and compliance records.
• Strong organisational, communication, and problem-solving skills with the ability to prioritise workloads and manage multiple tasks across a multi-site environment.
• Competent in Microsoft Office applications, with good administrative and reporting skills.
• Full UK driving licence essential.
• IOSH, IWFM, NEBOSH, or other relevant facilities management qualifications are desirable.

Bestway Healthcare is proud to be a diverse and inclusive employer. If you have any specific requirements, we'll do everything we can to support you. Whether it is to find a pharmacy that is accessible, or if it is a part time position you are looking for, we can help find the role that is right for you. If you need us to make any reasonable adjustments to our recruitment process, we will be happy to accommodate you

Please be aware that due to the high number of applications we receive it may not be possible for us to provide an outcome to all applicants. If you are not contacted within 28 days of your submission unfortunately you will have been unsuccessful.