Assistant Facilities Manager

Cobalt Consulting (UK) Ltd; Greater London; On-site; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Professional development

Career progression

Job summary

cobaltrecruitment is seeking an experienced Assistant Facilities Manager to support a prestigious Central London portfolio of commercial office buildings. You will work with the Facilities Management team to ensure high standards of hard and soft FM services, health and safety compliance, and efficient contractor management.

The role offers exposure to CAFM activities, budget monitoring, occupier engagement and project coordination, with opportunities for professional development within a

Qualifications

• Previous experience in an Assistant Facilities Manager role or similar.
• Experience in commercial office property management is highly desirable.
• Knowledge of health and safety legislation, statutory compliance and building maintenance requirements.
• Experience managing contractors and monitoring service delivery.
• Proactive, professional and solutions-focused approach.

Responsibilities

• Support day-to-day facilities management of a portfolio of commercial office buildings across Central London.
• Assist in delivering hard and soft FM services to consistently high standards.
• Manage relationships with service providers and contractors, monitoring SLAs.
• Carry out regular building inspections and identify maintenance improvements.
• Support PPM schedules, reactive maintenance and health & safety procedures.
• Develop relationships with occupiers and respond to queries and service requests.
• Assist with service charge budgets, expenditure and financial reporting.
• Coordinate building projects and refurbishment activities.

Skills

Facilities management

Contractor management

Stakeholder engagement

Organisational skills

Health and safety awareness

Education

IOSH

NEBOSH

IWFM

Job description

The Opportunity

An exciting opportunity has arisen for an experienced Assistant Facilities Manager to join a leading property management organisation, supporting the management of a prestigious portfolio of commercial office buildings across Central London.

This is an excellent opportunity for an ambitious and proactive FM professional looking to further develop their career within a well-established organisation renowned for managing high-quality commercial properties.

Working closely with the Facilities Management team, the successful candidate will play a key role in supporting the day-to-day operational management of the portfolio, ensuring buildings are maintained to the highest standards and occupiers receive an exceptional level of service.

The position offers excellent exposure to all aspects of commercial property management, including hard and soft services, health and safety compliance, contractor management, occupier engagement and financial administration.

Key Responsibilities

• Support the day-to-day facilities management of a portfolio of commercial office buildings across Central London.

• Assist in overseeing the delivery of hard and soft FM services, ensuring consistently high standards.

• Manage relationships with service providers and contractors, monitoring performance against agreed service level agreements (SLAs).

• Carry out regular building inspections, identifying maintenance issues and opportunities for improvement.

• Support the management of planned preventative maintenance (PPM) schedules and reactive maintenance activities.

• Assist with statutory compliance, health and safety procedures, risk assessments and building documentation.

• Develop and maintain positive relationships with occupiers, responding professionally to queries and service requests.

• Support the preparation and monitoring of service charge budgets, expenditure and financial reporting.

• Assist with the coordination of building projects, refurbishment works and contractor activities.

• Maintain accurate records, reports and compliance documentation.

• Work closely with the wider property management team to ensure operational efficiency and an excellent occupier experience.

Candidate Requirements

• Previous experience in an Assistant Facilities Manager, Facilities Coordinator, Building Manager or similar role.

• Experience within commercial office property management is highly desirable.

• Good understanding of hard and soft facilities management services.

• Knowledge of health and safety legislation, statutory compliance and building maintenance requirements.

• Experience managing contractors and monitoring service delivery.

• Strong communication and interpersonal skills, with the ability to build effective relationships with occupiers and stakeholders.

• Excellent organisational skills and the ability to manage multiple priorities across a portfolio.

• A proactive, professional and solutions-focused approach.

• Relevant qualifications such as IOSH, NEBOSH or IWFM would be advantageous but are not essential.

What's on Offer?

• Salary of £40,000 - £45,000 per annum.

• Opportunity to work across a prestigious Central London commercial property portfolio.

• Exposure to high-quality assets and experienced property management professionals.

• A varied role offering responsibility across both operational and customer-facing aspects of facilities management.

• Excellent opportunity for professional development and career progression.