Assistant Facilities Manager

VINCI Facilities; Gillingham; On-site; GBP 28,000 - 42,000; Full time

Job summary

An established industry player in facilities management is seeking an Assistant Facilities Manager to oversee Hard and Soft FM services at a key location. This role involves managing compliance through a CAFM system, coordinating subcontractor activities, and ensuring high standards of service delivery. Join a company that prioritizes sustainability and employee development, offering a supportive environment where your contributions are valued. With a commitment to fairness and inclusion, this is an opportunity to grow your career while making a positive impact in the community.

Benefits

26 days holiday (+ bank holidays)

Generous pension contribution

Life assurance

Additional training and development

Flexible working arrangements

Qualifications

• Experience in facilities management and service delivery.
• Proven skills in managing subcontractors and cleaning services.

Responsibilities

• Manage the CAFM system, ensuring compliance with contractual requirements.
• Oversee subcontractor activities and manage cleaning service contracts.

Skills

Facilities Management

Subcontractor Management

Communication Skills

CAFM Systems (Maximo)

IT Proficiency (Outlook, Data Management)

Tools

Maximo

SharePoint

Job description

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

Assistant Facilities Manager

Permanent | Full-Time |
Hours: 8:00 AM - 4:30 PM
Location: Medway Police Station, Gillingham, ME7 1NE

Job Description

A leading provider of integrated facilities management and infrastructure solutions, is seeking an Assistant Facilities Manager to support the delivery of Hard and Soft FM services at Medway Police Station.

Responsibilities

1. Manage the CAFM system (Maximo), ensuring all planned and reactive works align with contractual requirements.
2. Upload and manage compliance documents for reactive and PPM tasks on Maximo and SharePoint.
3. Oversee subcontractor activities, including scheduling, induction, monitoring, and escorting.
4. Assist with monthly client performance reporting, CAFM helpdesk reports, and compliance documentation.
5. Manage cleaning service contracts, ensuring KPI compliance and conducting site audits.
6. Provide helpdesk cover in the absence of the Facilities Coordinator.
7. Support internal and external audits in collaboration with the Project Manager.

Essential Qualifications/Skills

1. Understanding of facilities management and service delivery.
2. Experience managing subcontractors and cleaning services.
3. Excellent communication and client-partnering skills.
4. Familiarity with CAFM systems (Maximo preferred).
5. Proven IT proficiency (Outlook, data management).

In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.

We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Should you require any reasonable adjustments to be made as part of the application process please contact us directly.

VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.