Assistant Facilities Manager

Dalkia; City Of London; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

25 days holiday + bank holidays

Private medical insurance (after 1 yr)

Pension scheme

Life Assurance

Employee recognition programmes

Volunteer day

Wellbeing programmes

Job summary

Dalkia are recruiting an Assistant Facilities Manager to join the Facilities Maintenance team at EDF's central London office. The role supports delivery of safe, compliant facilities services across the site and helps coordinate contractors and in-house teams.

Based in Copthall Ave, the position is permanent, full-time, Monday to Friday, 8am–5pm. You will assist with reception, security, maintenance, and other core services, ensuring smooth daily operations and high standards of service for our

Qualifications

• Degree or qualifications in Facilities Management, Engineering, or a related field.
• 2–4 years' experience in facilities management, building maintenance, or a similar role.
• Strong organizational, communication, and vendor management skills.
• Proficiency in Microsoft Office and CAFM systems.

Responsibilities

• Assist the Facilities Manager with all activities and services within the property.
• Ensure a safe working environment adhering to Health and Safety guidelines and EDF lifesaving rules.
• Plan the work of contractors and in-house teams to deliver core services (reception, security, maintenance, mail, cleaning, waste disposal, catering).
• Check that agreed work is completed and follow up on deficiencies; conduct monthly audits on cleaning, contractors and building fabric.
• Review RAMS and upload documents to the Helpdesk; escalate landlord-related non-compliances to the compliance team.

Skills

Organizational skills

Communication skills

Team collaboration

Problem solving

Attention to detail

Vendor coordination

Microsoft Office

Education

Degree in Facilities Management or related field

Tools

CAFM systems

Microsoft Office

Job description

Dalkia have an opportunity for an Assistant Facilities Manager to join their Facilities Maintenance team at our client, EDF's office in central London.About Dalkia UK

At Dalkia, we're driven by a shared purpose: tackling climate change and building a better, more sustainable future. We bring together talented people who share knowledge, challenge each other and grow together.

Backed by EDF, Britain's biggest generator of low carbon electricity, we're a people-first culture. With 5,000+ employees and £600m+ turnover, we combine the strength of a major group with a great culture, innovative mindset and inclusive values making Dalkia a great place to work and grow your career.

Permanent, full-time

Hours: 40 hours per week

Monday – Friday 8am – 5pm

Location: Copthall Ave, central London (within easy reach of Moorgate, Liverpool St and Bank tube stations)

Main Purpose of Job:

Responsible for assisting the Facilities Manager in delivering safe and compliant activities and services across all properties on the site. The Assistant Facilities Manager is an integral part of the site team, ensuring that office facilities run smoothly, effectively supporting business activities, and providing a professional service for our client.

Main Responsibilities:

Facilities Support:

• Assist the Facilities Manager with all activities and services within the property.
• Ensure a safe working environment is maintained for customers, staff, and contractors, adhering to Health and Safety guidelines and EDF “lifesaving” rules.
• Support the Facilities Manager in planning the work of contractors and in-house teams to deliver essential core services such as reception, security, maintenance, mail, cleaning, waste disposal, and catering, ensuring optimal allocation of team resources.

Maintenance and Contractor Management:

• Check that agreed work by staff or contractors is completed satisfactorily and follow up on any deficiencies.
• Conduct monthly audits on cleaning, contractors and building fabric and submit timely reports to the Helpdesk.

• Assist in delivering a fully compliant site, reviewing RAMS, uploading necessary documents to the Helpdesk, and escalating non-compliance issues to the compliance team. Ensure all landlord-related non-compliances are escalated appropriately.

Qualifications:

• Education: Degree or Qualifications in Facilities Management, Engineering, or a related field.
• Experience: 2-4 years of experience in facilities management, building maintenance, or a similar role.
• Skills:
  • Strong organizational and multitasking skills.
  • Good communication and interpersonal skills.
  • Knowledge of building systems (HVAC, plumbing, electrical) is desirable.
  • Proficiency in Microsoft Office Suite and CAFM systems.
  • Ability to manage and coordinate vendors and contractors effectively.

Key Competencies:

• Problem-solving: Capable of resolving facility issues and implementing solutions effectively.
• Attention to Detail: Ensures maintenance activities and audits meet high standards.
• Team Leadership: Works effectively in collaboration with the Facilities Manager, contractors, and site teams.

Working Conditions:

• Physical Requirements: May require walking, standing, possibly climbing ladders and lifting and moving boxes/materials/furniture.
• Environment: Primarily office-based with frequent site inspections.

Benefits

• 25 days holiday increasing with length of service, plus Bank Holidays + birthday off, + option to purchase additional 5 days
• Life Assurance
• Pension scheme
• Private medical insurance (after 1 year service)
• Employee recognition programmes which reward exceptional achievements
• Employee Referral bonus with generous bonuses for ‘referring a friend'
• The opportunity to use one working day per year volunteering to help the local community
• Flexible Benefits Scheme – including eye care voucher, store discounts for major retailers, salary sacrifice electric car vehicle lease scheme, personal IT equipment loans, impartial financial/savings guidance
• Company sick pay
• Access to wellbeing programmes
• Employee Assistance Programme - free, confidential 24/7 365 support on all lifestyle matters
• Full induction and training
• Smartphone and Tablet / laptop (where applicable for role)
• Uniform and PPE (where applicable for role)
• Access to our extensive career portal with career planner tool and online learning

Our Values

People First – It starts with health, safety and wellbeing

Better Together – A collaborative team

Trusted Partners – Dedicated to our clients' success

Taking Responsibility – Making a positive difference

Equity, Diversity & Inclusion

We're committed to an inclusive and fair recruitment process. If you need any adjustments please let us know, in confidence, our team is here to support you.