Assistant Company Secretary

IQ-EQ; London; Hybrid; GBP 40,000 - 45,000; Full time

Job summary

An established industry player is seeking a detail-oriented Assistant Company Secretary to manage corporate governance and client relationships. In this role, you'll be responsible for company secretarial duties, scheduling board meetings, and ensuring compliance with KYC and AML requirements. This innovative firm offers a hybrid work environment, allowing you to thrive in a supportive team-driven atmosphere while contributing to meaningful client interactions. If you're passionate about corporate governance and eager to grow in your career, this opportunity is perfect for you.

Benefits

Pension Scheme

Life Cover

Income Protection

Flexible Work Environment

Qualifications

• Educated to degree level and/or equivalent professional qualification.
• Experience in a corporate services provider or in-house environment.

Responsibilities

• Responsible for company secretarial and corporate affairs.
• Build and maintain strong relationships with clients and stakeholders.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Client Relationship Management

Education

Degree Level Education

ICSA Qualification

Tools

Diligent

Board Intelligence

Job description

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Company Description

IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide.

Job Description

What You'll Do

• Responsible for company secretarial, corporate and administrative affairs relating to a portfolio of client companies
• Builds and maintains strong relationships with clients and external stakeholders
• Proactively develop and maintain strong and effective working relationships within the Company and across Client Services teams in other jurisdictions, promoting a culture of support, collaboration, and a joined-up approach to servicing clients
• Scheduling and co-ordination of Board meetings including:
• Preparing agendas, drafting board papers and resolutions, preparing board packs, organising, attending and minuting of Board meetings for review by the Senior Assistant Company Secretary
• Maintaining and managing a schedule of agenda items and actions in respect of Board meetings and following up with responsible parties
• Preparing relevant documentation for and managing AGMs
• Ensuring the maintenance of all statutory records and company registers
• Facilitation of ad hoc tasks such as share capital matters, dividends, written resolutions, etc., ensuring timely response and completion
• Compliance with KYC and AML requirements related to company changes (Directors, PSCs, Shareholders)
• Providing support and assistance to the Senior Company Secretarial Assistant on day-to-day company secretarial and corporate governance matters
• Completion of daily time sheets ensuring correct allocation and billing of time against client activities

Qualifications

What You Bring

• Educated to degree level and/or equivalent professional qualification e.g., ICSA or ICSA part qualified
• Experience with Diligent preferred
• Experience with Board Intelligence beneficial
• Demonstrable experience in a corporate services provider or in-house environment managing multiple client relationships
• Excellent organisational, prioritisation, and interpersonal skills
• Highly proficient in professional English communication, both verbal and written, with the ability to articulate complex ideas clearly and effectively
• Good working knowledge of relevant IT platforms and applications

Why Join Us?

• Hybrid flexibility - work from office 2 days a week
• A supportive, team-driven environment with growth opportunities
• Benefits including Pension scheme, life cover, income protection, and more

If you're detail-oriented and thrive in a fast-paced setting, we'd love to hear from you!

At IQ-EQ, we thrive on expertise, collaboration, and innovation. This isn't just a job - it's an opportunity to be part of something bigger.

Additional Information

At IQ-EQ, we want you to reach your full potential. We offer an inclusive and diverse environment supporting your career aspirations, with a focus on continuous learning and holistic professional and personal development. Opportunities are available across our service lines and international offices.

Seniority level

• Associate

Employment type

• Full-time

Job function

• General Business