Assistant Company Secretary

Canopius; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated individual to join their Company Secretariat team, focusing on corporate governance and compliance. This role involves supporting key governance projects, preparing board meetings, and ensuring adherence to regulatory standards. The company promotes a flexible, hybrid working environment, fostering a culture of inclusivity and respect. Candidates will have the opportunity to work in a dynamic setting where their contributions are valued and recognized. If you are passionate about corporate governance and looking to make a difference, this role offers an exciting pathway for professional growth.

Benefits

Hybrid working

Non-contributory pension

Discretionary bonus

Health insurance (family)

Dental cover

Qualifications

• Assist with corporate governance and compliance policies.
• Support the onboarding of new agency partners and maintain corporate records.
• Provide administrative support to the Company Secretariat department.

Responsibilities

• Prepare board meeting calendars and ensure effective meeting administration.
• Maintain corporate regulatory filings and oversee governance best practices.
• Assist with corporate actions, including acquisitions and internal restructuring.

Skills

ICSA part qualified/qualified

Company secretarial governance

Corporate business practices

Company law/regulations

Regulated entities understanding

External stakeholder relationships

Administrative skills

Organizational skills

Interpersonal skills

Communication skills

Tools

Diligent Entities

Microsoft Office

DocuSign

Microsoft Visio

Job description

The Role

The role will primarily assist the Group Company Secretary with ensuring that the Group maintains high standards of corporate governance across all its entities and complies with all statutory requirements.Supporting on key governance projects and will be an integral part of the change process for the department.

Responsibilities

• Preparing the board & committee meeting calendar and board agenda planner.
• Responsible for the company secretarial functions relating to management committees and certain boards by ensuring effective preparation for, administration of, and follow-up of all meetings.
• Supporting the establishment and alignment of procedures and policies to conform to UK and relevant international regulatory changes affecting corporate governance.
• Maintain/oversee UK and non-UK corporate regulatory filings and corporate records.
• Providing support to the Company Secretariat department in view of governance best practice.
• Assisting with the review of existing governance and compliance policies, articles of each entity, and advising on key actions required by the appropriate committees/board.
• Responsible for the in-depth audit and updating of all corporate files, statutory databases and entity registers.Reviewing jurisdictional agents’ registers and foreign company regulations/laws and advising on requirements.
• Supporting the onboarding of new agency partners, including uploading detailed corporate profiles onto Diligent entity management system and formulating registers.
• Assisting the team with the formulation of a governance framework for the Canopius Group, working alongside key departments and colleagues as required.
• Assisting with the completion of know your customer (“KYC”), statutory and regulatory forms and documents, required by registrars, agents, banks, clients etc.
• Assist with Corporate actions as needed, including acquisitions, disposals and internal restructuring initiatives, Group-wide projects and ad hoc matters.
• Assisting with advising on best corporate governance practice and adherence to the internal governance framework.
• Assist with drafting governance framework documents.
• Assist with the new director induction process.

Skills and Experience

• ICSA part qualified/qualified or not yet started but interested too.
• A willingness to help progress corporate projects with the Company Secretariat team.
• Some understanding of company secretarial governance, corporate business practices and company law/regulations.
• Some understanding of regulated entities and key regulatory practices.
• Experience with external stakeholder relationships.
• Strong administrative and organisational skills with attention to detail and the ability to take the initiative and manage a diverse workload.
• Able to handle a broad and diverse workload and is willing to undertake all aspects and levels of CoSec support.
• Able to work under pressure, to tight deadlines.
• Discretion and integrity handling confidential information
• Strong interpersonal skills with excellent spoken & written communication skills and an ability to develop strong relationships with stakeholder across the business
• Experienced user of Diligent Entities (or similar tool)
• Advanced user of Microsoft Office (Word, Excel, Outlook and PowerPoint)
• Knowledge and experience of DocuSign and Microsoft Visio is desirable but not imperative
• Experienced in high quality document production and the clear presentation of complex information

About Us

Our benefits

We offer all employees a comprehensive benefits package that focuses on their whole wellbeing. This includes hybrid working, a competitive base salary, non-contributory pension, discretionary bonus, insurances including health (family) and dental cover, and many other benefits to enhance financial, physical, social and psychological health.

About Canopius

Canopius is a global specialty lines (re)insurer. We are one of the leading insurers in the Lloyd’s of London insurance market with offices in the UK, US, Singapore, Australia and Bermuda.

At Canopius we foster a distinctive, positive culture which enables us to bring our whole selves to work to flourish as people, and build a business which delivers profitable, sustainable results.

Based in incredible new offices in the heart of the City of London, Canopius operates a flexible, hybrid working model and is committed to providing an environment that challenges employees to be their best and where everyone's unique contributions are recognised, valued and respected.

We are fully committed to equal employment opportunities for all applicants and providing employees with a work environment free of discrimination and harassment. All employment decisions are made regardless of age, sex, gender identity, ethnicity, disability, sexual orientation, socio-economic background, religion or beliefs, marital or caring status, or any other status protected by the laws or regulations in the locations where we operate.We encourage and welcome applicants from all diverse backgrounds.

We make reasonable adjustments throughout the recruitment process and during employment. Please let us know if you require any information in an alternate format or any other reasonable adjustments.