Assistant Company Secretary

AXA UK; London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

AXA UK is seeking an Assistant Company Secretary for AEGIS London Holdings Ltd. This pivotal role includes comprehensive support to the Company Secretary, managing minute taking and governance documentation. Candidates should possess strong knowledge of company law and corporate governance as well as excellent communication skills.

Qualifications

• Experience in Company Secretarial function within insurance or regulated financial services.
• Excellent understanding of UK corporate governance best practice.

Responsibilities

• Assist with the preparation and maintenance of meeting schedules and agendas.
• Take full and accurate minutes of Board and Committee meetings.
• Ensure statutory registers and company secretarial records are maintained.

Skills

Excellent organisational skills

Written and oral communications

Minute taking

Ability to form relationships with stakeholders

Knowledge of company law

Education

Chartered Governance Professional preferably

Tools

Diligent Boards

Diligent Entities

Job description

Time Type:

Full time

Working Pattern:

Hybrid

Purpose of the Role

This position is the Assistant Company Secretary for AEGIS London Holdings Ltd., and its various subsidiaries, including AEGIS Managing Agency Ltd., a regulated Lloyd’s managing agent, (collectively, “AEGIS London” or the “Company”) and reports to the Company Secretary.

The purpose of the role is to support the Company Secretary in providing a comprehensive Company Secretarial service to the AEGIS London entities and business functions. In particular this will include minute taking, action management, preparing agendas and meeting materials and liaising with Directors, Committee members and senior members of management on Board and committee issues.

Duties and Accountabilities

• Support and assist the Company Secretary with the preparation and maintenance of meeting schedules, agendas, resolutions, work plans and action points for the Board and Committees
• Support the management team’s preparation of well-written and high-quality management information and coordinate its dissemination to Directors; to include a high degree of familiarity in using Diligent Boards.
• Attendance at and taking full and accurate minutes of Board and all Committee meetings as requested by the Company Secretary
• Support the Company Secretary in liaising with the Chairman and the Chief Executive Officer in ensuring the AEGIS London Boards and their Committees function efficiently and effectively
• Maintain effective working relationship with Non-executive Directors ("NEDs") and provide them with appropriate support and guidance
• Ensuring that all necessary filings are made in a timely manner with Companies House and that all statutory registers and company secretarial records are maintained
• Maintain the internal policies Index and ensure regular review by Policy owners

Skills, Knowledge and Experience

The successful candidate will be/have:

• Chartered Governance Professional preferred
• Experience in the Company Secretarial function in the context of the London insurance market or other insurance/ regulated financial services business is preferred
• Excellent knowledge and understanding of company law and UK corporate governance best practice
• Excellent organisational and written and oral communications skills
• Excellent minute taking and proficiency in drafting resolutions and other Board records
• The ability to form effective working relationships with senior stakeholders in executive and non-executive roles
• Good working knowledge of Diligent Entities and Diligent Boards

AEGIS Values

Fairness and respect

We make decisions considering the best interests of key stakeholders. We are direct and straightforward in our actions, working collaboratively to create a culture of fairness and respect.

Open and inclusive

We act with integrity, valuing diversity of thought and background. We take time to listen to the needs of our customers, stakeholders and colleagues working together to seek and share information.

Ambitious

We have a passion for success, aspiring to be recognised as best in class. We embrace new opportunities, encouraging innovation in pursuit of our goals.

Striving to be better

We strive to improve at all times, challenging complacency, being agile and adapting to change. We always seek to improve our customers’ experience with us.

Investing in people’s potential

We provide an environment where each employee can reach their personal potential. We encourage personal accountability for performance and individual ownership for growth and success.

AEGIS London is an equal opportunities employer and recognises the value of a diverse workforce in facilitating better decision making and business growth. We encourage a variety of differing views, perspectives and insights to create a collaborative working environment. Diversity and Inclusion are fundamental to our business and we encourage applications from all backgrounds recognising the diversity of society and our customers.

It’s important to us that you are able to perform at your best when applying for a role with AEGIS London. If there are any adjustments we can reasonably make to ensure that the process is accessible for you please telephone us on[phone]or email [e-mail]

As a business, we understand individual circumstances may differ and aim to be adaptable and to support flexible working practices. Talk to our recruitment team to understand how AEGIS London can help support you in reaching your full potential