Senior Assistant Company Secretary (PLC)

TP ICAP Group; London; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading company in market infrastructure is seeking a Senior Assistant Company Secretary in London. This role focuses on providing administrative and professional support to the Company Secretarial Team, primarily dealing with a listed Board and its Committees. Successful candidates should demonstrate strong governance knowledge, attention to detail, and the ability to manage complex minute-taking and stakeholder engagement. This position offers growth opportunities in a collaborative team environment.

Qualifications

• Demonstrable company secretarial experience at a senior level.
• Experience with UK listed companies and financial sector.
• Proficient with technology.

Responsibilities

• Support the Board and Committees on governance matters.
• Draft and ensure circulation of all agendas and materials.
• Coordinate annual report drafting and ensure compliance.

Skills

Legal & Regulatory Knowledge

Communication Skills

Attention to Detail

Teamwork

Problem Solving

Education

CGI Qualified (ACG / FCG)

Degree in Law, Business or Accounting

Job description

The TP ICAP Group is a world leading provider of market infrastructure.

Our purpose is to provide clients with access to global financial and commodities markets, improving price discovery, liquidity, and distribution of data, through responsible and innovative solutions.

Through our people and technology, we connect clients to superior liquidity and data solutions.

The Group is home to a stable of premium brands. Collectively, TP ICAP is the largest interdealer broker in the world by revenue, the number one Energy & Commodities broker in the world, the world’s leading provider of OTC data, and an award winning all-to-all trading platform.

Founded in London in 1866, the Group operates from more than 60 offices in 27 countries. We are 5,200 people strong. We work as one to achieve our vision of being the world’s most trusted, innovative, liquidity and data solutions specialist.

About the TP ICAP Group

A number of brands and businesses form part of the TP ICAP Group. A brief description of each has been provided below.

COEX

COEX Partners is an Agency Execution broker that gives institutional clients a 360-degree coverage across a comprehensive product portfolio. As well as generating trading ideas for our clients, we help structure, execute and monitor their positions by providing support across the entire trade lifecycle – from Trade Selection through to Post Trade Reporting.

ICAP

ICAP, part of TP ICAP group, provides a wide variety of execution and information services to wholesale market participants.

We offer broking services covering a wide range of asset classes, including Commodities, Credit, Equities, FX, Money Market Funds and Rates.

For each asset class, ICAP offers e-trading capability, giving clients the option to enter prices and execute trades directly via one of our hybrid electronic trading systems, or to engage with brokers who can identify and negotiate trades

TP (Tullett Prebon)

A world-leading intermediary in the wholesale financial and energy markets, Tullett Prebon seeks to maximise value for its clients' trading activities across voice, hybrid and pure electronic channels.

We offer broking services for a wide range of asset classes, including Equities, Credit, FX, Rates and Insurance Derivatives.

Across all asset classes, Tullett Prebon offers e-solutions to give clients the choice to enter prices and execute trades electronically and directly via one of our hybrid electronic trading systems, or to engage with brokers to help identify and negotiate trades.

PVM Oil

PVM is the world's leading broker of oil instruments, including over-the-counter broking of Swaps, Forwards, and Physical Crude Oil and Refined Products, together with exchange broking of WTI, Brent and Gasoil Futures contracts.

Our non-oil business covers broking of Physical and Financial Coal, and EU Carbon Allowances and Offsets.

We provide broking and high quality, value-added execution services for Swaps, Forwards, Physical Oil, Refined Petroleum Products, Futures Contracts and Renewables.

Parameta Solutions

Parameta Solutions is the Data & Analytics division of TP ICAP Group. The business provides clients with unbiased OTC content and proprietary data, in-depth insights across price discovery, risk management, benchmark and indices, and pre and post-trade analytics. Its post-trade solutions offering helps market participants control their counterparty and regulatory risks through a growing range of tools that manage balance-sheet exposure, as well as compression and optimisation services. The Data & Analytics division includes the following brands: Tullett Prebon Information, PVM Data Services, ICAP Information and Burton-Taylor Consulting.

Liquidnet

Liquidnet is a next-generation agency execution specialist. Powered by technology that helps drive institutional alpha, our trading and liquidity network intelligently and securely connects the world’s investors with the world’s investments.

Established in 1999 on the belief that there was a better way to trade, Liquidnet's journey began with a vision to create a platform that goes beyond traditional transactional models.

We wanted to build a community where traders could connect, collaborate, and execute trades with confidence. Over the years, we've grown from a vision into a thriving ecosystem that empowers the buy side in ways never before imagined.

We are committed to making trading more efficient, intelligent, and accessible. Our purpose guides every decision we make, from the tools we develop to the relationships we nurture with our Members.

Role Overview

We are looking for a Senior Assistant Company Secretary (PLC) to join a close-knit Secretarial team. In this role, you’ll work to support the Company Secretarial Team professionally and administratively, dealing with all levels across a diversified Group.

In this exciting and varied role, you will predominantly be supporting a listed Board and its Committees whilst still being responsible for, or assisting members of the team, on other Group related matters and projects. You will have exposure to all aspects of the Company’s lifecycle and agile working, a supportive team and growth and development opportunities are provided from day one.

You will bring a positive and can-do attitude, being committed to working collaboratively as a team, deliver high quality work at precision pace, and be keen to contribute to the commercial success of the business as it continues to grow.

Job Duties

Board and Committee Support

• Responsibility for discharging all the normal duties of a Senior Assistant Company Secretary of a listed company.

• Responsibility for advising and guiding the Board and the Chair on governance, corporate law and other administrative matters, ensuring the Board is kept up to date on key legislation, regulation and best practice guidance that impacts the Company, including the UK Corporate Governance Code, the Listing Rules, Market Abuse Regulations or DTRs, and ensuring compliance in this regard.

• In conjunction with the Group Company Secretary, co-ordinating the Board meeting calendar and drafting and ensuring the circulation of all agendas and relevant materials in advance of the meeting.

• Influencing the quality of Board materials as appropriate (preparing template materials etc).

• Attending Board and Committee meetings and ensuring minutes and actions schedules are taken, circulated and followed up on.

• Ensuring the security of the Company’s legal documents (e.g. cert of incorporation, directors service contracts or letters of engagement etc).

• Taking a key role in the Annual Report drafting (and other formal communications/notifications), liaising with the Chair, the CEO and other Executive Directors, the Committee Chairs and senior colleagues as necessary. Taking responsibility for content delivery of Governance and Directors’ Reports. Drafting Chair narrative or statements as required.

• Acting as principal point of contact for allocated NEDs, managing director inductions and Board evaluations.

• Organising and managing shareholder meetings, shareholder communications and the registrars.

• Disseminating Regulatory News Announcements to the appropriate jurisdiction.

Group Governance

• Reviewing and developing the Group’s corporate governance framework, overseeing its implementation and compliance with the same.

• Overseeing and providing support to governance forums, including Executive and operating committees, management committees and governance of regulated entities; meeting management.

• Engaging with functional heads, including in Finance, Legal, Compliance, Tax, HR and Treasury in relation to corporate governance matters, including appropriate governance reporting.

• Provide guidance and assistance to a listed Board and Committees, including proactively managing meeting schedules, assisting in the annual agenda planning process, preparation of agendas, collation, and timely distribution of meeting packs, and maintaining accurate action logs.

• Provide guidance and assistance for the year-end sign off process in relation to Annual Report disclosures, and in the preparation for the Annual General Meeting (“AGM”).

• Oversee the drafting, verification and proofreading of sections of the Annual Report as required.

• Oversee and assist in the preparation of meeting packs and event planning for the AGM and any other General Meetings as required.

• Assist in the Board and Committee effectiveness reviews.

• Liaison with Company Registrars.

• Act as secretary to a Board level Committee(s), overseeing all related events management and minute taking.

• Assist with public company compliance processes, including the drafting and release of London Stock Exchange regulatory announcements.

• Assist with the oversight of confidential, restricted persons and insider project lists and processes.

• Assist in the provision of a full company secretarial administration service to the Group’s UK and overseas subsidiaries, such as drafting director and shareholder minutes etc.

Person Specification

Skills & Competencies

• Working knowledge of the legal, regulatory and corporate governance framework applying to listed muti-jurisdictional companies is essential.

• Excellent written/verbal communication skills.

• Ability to work autonomously with minimal supervision.

• Strong attention to detail.

• Self-motivated with the ability to work in a fast-paced environment and prioritise workload.

• Confidence with a “can-do” and “problem solving” approach.

• Able to work well as a team member and build rapport and trust with both internal and external stakeholders.

Experience / Competences

Essential

• Demonstrable company secretarial experience at a senior level.

• Demonstrable experience providing guidance and strategic direction to senior stakeholders.

• Technology proficient.

• Complex minute taking experience is essential.

• UK listed company and/or financial services sector experience is preferred.

• Essential that fully CGI qualified (i.e. ACG / FCG).

• Appetite and ability to adapt quickly with a passion for learning new skills.

Desired

• Multi-jurisdiction listed experience

• Related degree in Law, Business or Accounting related subjects

• Project Management

Job Band & Level

• Level 5

#LI-Hybrid #LI-MID

Not The Perfect Fit?

Concerned that you may not meet the criteria precisely? At TP ICAP, we wholeheartedly believe in fostering inclusivity and cultivating a work environment where everyone can flourish, regardless of your personal or professional background. If you are enthusiastic about this role but find that your experience doesn't align perfectly with every aspect of the job description, we strongly encourage you to apply. You may be the ideal candidate for this position or another opportunity within our organisation. Our dedicated Talent Acquisition team is here to assist you in recognising how your unique skills and abilities can be a valuable contribution. Don't hesitate to take the leap and explore the possibilities. Your potential is what truly matters to us.

Company Statement

We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That's why we're building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord - our Employee Network - is a central to this. As well as representing specific groups, TP ICAP Accord helps increase awareness, collaboration, shares best practice, and holds our firm to account for driving continuous cultural improvement.

Location

UK - 135 Bishopsgate - London