Assistant Company Secretary

Hays; London; On-site; GBP 45,000 - 55,000; Full time

Job summary

Join a distinguished technology-communications company as a Company Secretarial Assistant, where you'll be integral to a Corporate Secretariat team. This role offers the chance to support corporate governance, engage with senior stakeholders, and contribute to significant projects across a global organisation. Ideal candidates will possess company secretarial experience, along with a strong understanding of UK and US governance requirements.

Qualifications

• Experience with UK-listed PLC governance and compliance.
• Ability to engage senior stakeholders effectively.
• Detail-oriented with excellent organisational capabilities.

Responsibilities

• Support corporate governance and compliance for the Group.
• Draft sections of the Annual Report and assist in AGM.
• Prepare board and committee papers.

Skills

Technical knowledge of UK corporate governance

Strong written and verbal communication skills

Organisational skills

Project management skills

Collaborative mindset

Education

Company secretarial experience in a UK-listed PLC

CGI-qualified (UK)

Tools

Blueprint

Diligent

Job description

Get AI-powered advice on this job and more exclusive features.

Join a leading technology-communications company as a Company Secretarial Assistant!

Job Overview: Be part of a dynamic Corporate Secretariat team supporting a global organisation with a complex subsidiary structure. This is a fantastic opportunity to gain exposure to UK and US listed company governance, contribute to high-impact projects, and work closely with senior stakeholders across the business.

• Contract Length: 12 months (potential to extend)

Key Responsibilities

• Support corporate governance for the Group, including insider list maintenance, stock exchange announcements, and EDGAR filings.
• Draft sections of the Annual Report and assist in delivering the AGM.
• Ensure compliance with UK and US listing obligations.
• Prepare board and committee papers for the Group Board and Nominations & Governance Committee.
• Maintain director and executive shareholding records and coordinate bi-annual declarations.
• Manage governance systems (Blueprint, Diligent) and maintain the Group’s legal structure chart.
• Support subsidiary board meetings, filings, and ad hoc corporate projects (e.g., restructurings, acquisitions).

Key Requirements

• Company secretarial experience in a UK-listed PLC (international and complex group structure preferred).
• CGI-qualified (UK) with strong technical knowledge of UK corporate governance.
• Experience with governance systems such as Blueprint and Diligent.
• Familiarity with UK and US listing requirements (US experience desirable but not essential).
• Strong written and verbal communication skills, with the ability to engage senior stakeholders.
• Detail-oriented with excellent organisational and project management skills.
• Proactive team player with a collaborative mindset.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Legal

• Industries

  Technology, Information and Media and Telecommunications

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