Assistant Company Secretary

Lorien; Greater London; Hybrid; GBP 94,000 - 127,000; Full time

Job summary

Lorien is seeking an experienced Assistant Company Secretary to join its Group Secretariat team on a 12-month maternity cover. Based in London with hybrid working (3 days on site), the role focuses on subsidiary governance, statutory compliance and supporting governance framework across a UK and international portfolio within a FTSE-listed international organisation.

You will deliver company secretarial services, maintain records, organise board meetings and assist with corporate transactions,

Qualifications

• CGI (ICSA) qualification or part-qualification.
• Experience in FTSE 100/250 or listed company environment.
• Experience managing subsidiary governance for large UK/international groups.
• Knowledge of Companies Act 2006, UK Listing Rules, Disclosure Guidance and Transparency Rules, MAR, UK Corporate Governance Code.
• Experience with statutory compliance and Companies House filings.
• Experience preparing subsidiary board minutes and governance documentation.
• Knowledge of acquisitions, disposals and reorganisations.

Responsibilities

• Lead the delivery of company secretarial services across UK and international subsidiary entities.
• Ensure statutory/regulatory compliance across the Group's subsidiary structure.
• Maintain statutory records, registers and governance documentation using governance software (Diligent Entities or similar).
• Organise subsidiary board meetings, prepare agendas, board papers and minutes, and manage governance actions to completion.
• Support the ongoing enhancement of subsidiary governance frameworks, policies and procedures across the Group.
• Ensure all corporate records are maintained accurately and in line with legal requirements.
• Manage annual compliance activities including confirmation statements, director appointments and resignations, share allotments and other corporate filings.

Skills

Subsidiary governance

Listed company governance

Board meeting support

Governance documentation

Education

ICSA CGI qualified

Tools

Diligent Entities

Job description

• Role: Assistant Company Secretary
• Location: London (Hybrid - 3 x days per week on site)
• Duration: 12 Months
• Rate: £600 per day, inside IR35
• Reporting to: Deputy Company Secretary/Senior Assistant Company Secretary

The Opportunity

We are seeking an experienced Assistant Company Secretary to join a high-performing Group Secretariat team within a FTSE 100-listed international organisation. This role will provide maternity cover for a period of up to 12 months and offers an excellent opportunity to work within a sophisticated listed company environment, supporting a large and complex portfolio of UK and overseas entities.

The successful candidate will play a key role in delivering first-class corporate governance and company secretarial support across the Group, with a particular emphasis on subsidiary governance, statutory compliance and supporting the governance framework of a global listed business.

This position would suit a proactive and technically strong company secretarial professional who has experience operating within a FTSE 100, FTSE 250 or other listed company environment and is looking to further develop their expertise in corporate governance and international subsidiary management.

Key Responsibilities

Subsidiary Governance & Entity Management

• Lead the delivery of company secretarial services across a large portfolio of UK and international subsidiary entities.
• Ensure compliance with all statutory and regulatory requirements across the Group's subsidiary structure.
• Maintain and manage statutory records, registers and governance documentation using company secretarial software (Diligent Entities or similar).
• Organise subsidiary board meetings, prepare agendas, board papers and minutes, and manage governance actions through to completion.
• Support the ongoing enhancement of subsidiary governance frameworks, policies and procedures across the Group.
• Ensure all corporate records are maintained accurately and in accordance with legal and governance requirements.
• Manage annual compliance activities, including confirmation statements, director appointments and resignations, share allotments and other corporate filings.

FTSE Listed Company Governance

• Support the governance requirements of a UK-listedplc, ensuring compliance with:
  • Companies Act 2006
  • UK Listing Rules
  • Disclosure Guidance and Transparency Rules
  • Market Abuse Regulation
  • UK Corporate Governance Code
• Provide assistance with Board and Committee governance activities where required.
• Support the maintenance of insider lists and other governance-related compliance records.
• Assist with the preparation and delivery of the Annual General Meeting and other shareholder meetings.

Corporate Transactions & Projects

• Support strategic corporate activity, including:
  • Acquisitions
  • Disposals
  • Group restructurings
  • Legal entity rationalisations
  • Corporate simplification initiatives
• Work closely with Legal, Tax and Finance teams to implement governance requirements arising from corporate transactions.
• Assist with updating and maintaining the Group Structure Chart and legal entity database.

Essential Experience

• CGI (ICSA) qualified or part-qualified.
• Proven company secretarial experience within a FTSE 100, FTSE 250 or listed company environment.
• Strong experience managing subsidiary governance for large and complex UK and international group structures.
• Experience supporting listed company governance obligations.
• Strong working knowledge of:
  • Companies Act 2006
  • UK Listing Rules
  • Disclosure Guidance and Transparency Rules
  • Market Abuse Regulation
  • UK Corporate Governance Code
• Experience managing statutory compliance and Companies House filings.
• Experience preparing subsidiary board minutes and governance documentation.
• Knowledge of corporate transactions, including acquisitions, disposals and reorganisations.

Desirable Experience

• Experience supporting a FTSE 100 Board and Committee structure.
• Exposure to international entity management across EMEA, APAC and North America.
• Experience using Diligent Entities or similar governance platforms.
• Experience supporting AGM processes and shareholder communications.
• Knowledge of Irish and other overseas company law requirements.

Why This Role?

This is an excellent opportunity to join a respected Group Secretariat function within a major listed organisation and gain exposure to complex international governance matters. The role offers significant involvement in subsidiary governance, listed company compliance, corporate transactions and Board support activities, making it ideal for candidates looking to further develop their career within a FTSE 100 corporate governance environment.

Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.