Assistant Company Secretary

Major, Lindsey & Africa; Slough; Hybrid; GBP 70,000 - 110,000; Full time

Job summary

Major, Lindsey & Africa is assisting a globally recognised technology and digital transformation business in London to appoint an Assistant Company Secretary on a 6-month interim fixed-term contract. The role supports the Deputy Company Secretary and the governance team across an international group structure in a fast-paced environment.

Responsibilities include maintaining statutory registers, board support, entity administration, and governance project delivery.

Qualifications

• Experience in Company Secretariat, Governance or Legal teams.
• Good knowledge of UK Companies Act and governance best practice.
• Experience supporting boards and committees in a corporate environment.
• Able to engage with senior stakeholders confidently.
• Excellent organisational and communicational skills.
• Ability to work independently and manage competing priorities.

Responsibilities

• Maintain statutory registers, company records and filings.
• Coordinate meetings, prepare agendas and board packs; minute-taking and tracking actions.
• Administer UK and international group entities and entity records.
• Monitor regulatory deadlines and governance requirements.
• Manage governance documents and ensure accessibility.
• Support corporate transactions including director changes and share allotments.

Skills

Organisational skills

Stakeholder engagement

Written and verbal communication

Independent working

Attention to detail

Education

CGIUKI/Chartered governance qualification

Tools

Diligent Entities

Job description

Assistant Company Secretary (Interim FTC - 6 Months)

Location: London (Hybrid - 2 days per week in the office)

Contract: Full-time, Fixed-Term Contract (6 months)

The Opportunity

Our client is a globally recognised technology and digital transformation business that is looking to hire an experienced Assistant Company Secretary to join their corporate governance team on an initial six-month contract. This role has the potential to covert to permanent at the end of the contractual period.

Supporting the Deputy Company Secretary, you will play a key role in maintaining governance standards across an international group structure. This is a hands-on position suited to someone who can quickly integrate into a fast-paced environment, work autonomously, and build strong relationships with senior stakeholders.

Key Responsibilities

• Maintain statutory registers, corporate records, and Companies House filings.
• Support board and committee activities, including meeting coordination, agenda preparation, board packs, minute-taking, and action tracking.
• Assist with the administration of UK and international group entities, including entity management systems and corporate structure records.
• Monitor compliance deadlines and support ongoing regulatory and governance requirements.
• Manage governance documentation, ensuring accuracy and accessibility.
• Support corporate transactions and entity changes, including director appointments, resignations, share allotments, and restructuring activity.
• Liaise with internal stakeholders and external advisers including legal counsel, auditors, and registrars.
• Assist with share plan and equity incentive administration.
• Support wider governance projects and contribute to process improvements across the Company Secretariat function.

Experience Required

• Previous experience within a Company Secretariat, Governance, or Legal team.
• Strong understanding of UK Companies Act requirements and corporate governance best practice.
• Experience supporting boards and committees in a corporate environment.
• Ability to engage confidently with senior stakeholders.
• Excellent organisational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Comfortable working independently and managing competing priorities.
• Experience using entity management systems such as Diligent Entities would be advantageous.
• Exposure to international governance frameworks and listed company environments is beneficial.
• Experience supporting employee share plans is desirable.

Qualifications

A Chartered Governance qualification (CGIUKI), legal qualification, qualification in progress, or equivalent relevant experience would be advantageous.