Assistant Company Secretary

Major, Lindsey & Africa; Greater London; Hybrid; GBP 50,000 - 80,000; Full time

Job summary

Assistant Company Secretary position in London (Hybrid - 2 days per week in the office) for a 6-month Fixed-Term Contract. This hands-on role supports the Deputy Company Secretary in maintaining governance standards across an international group structure.

You will engage senior stakeholders, manage statutory filings, board packs, and governance documentation while coordinating entity management and regulatory deadlines. Potential to convert to permanent.

Qualifications

• Experience in a Company Secretariat, Governance, or Legal team.
• Strong understanding of UK Companies Act requirements and governance best practice.
• Experience supporting boards and committees in a corporate environment.
• Ability to engage confidently with senior stakeholders.

Responsibilities

• Maintain statutory registers, corporate records, and Companies House filings.
• Support board and committee activities, including meeting coordination, agenda preparation, board packs, minute-taking, and action tracking.
• Assist with administration of UK and international group entities, including entity management systems and corporate structure records.
• Monitor compliance deadlines and support regulatory and governance requirements.
• Manage governance documentation, ensuring accuracy and accessibility.
• Support corporate transactions and entity changes, including director appointments, resignations, share allotments, and restructuring activity.
• Liaise with internal stakeholders and external advisers including legal counsel, auditors, and registrars.
• Assist with share plan and equity incentive administration.
• Support wider governance projects and contribute to process improvements across the Company Secretariat function.

Skills

Governance experience

UK Companies Act knowledge

Board support

Stakeholder engagement

Organisational skills

Attention to detail

Communication skills

Independent working

Education

CGIUKI

Legal qualification

Qualification in progress

Tools

Diligent Entities

Job description

Assistant Company Secretary (Interim FTC - 6 Months)

Location: London (Hybrid - 2 days per week in the office)

Contract: Full-time, Fixed-Term Contract (6 months)

The Opportunity

Our client is a globally recognised technology and digital transformation business that is looking to hire an experienced Assistant Company Secretary to join their corporate governance team on an initial six-month contract. This role has the potential to covert to permanent at the end of the contractual period.

Supporting the Deputy Company Secretary, you will play a key role in maintaining governance standards across an international group structure. This is a hands-on position suited to someone who can quickly integrate into a fast-paced environment, work autonomously, and build strong relationships with senior stakeholders.

Key Responsibilities

• Maintain statutory registers, corporate records, and Companies House filings.
• Support board and committee activities, including meeting coordination, agenda preparation, board packs, minute-taking, and action tracking.
• Assist with the administration of UK and international group entities, including entity management systems and corporate structure records.
• Monitor compliance deadlines and support ongoing regulatory and governance requirements.
• Manage governance documentation, ensuring accuracy and accessibility.
• Support corporate transactions and entity changes, including director appointments, resignations, share allotments, and restructuring activity.
• Liaise with internal stakeholders and external advisers including legal counsel, auditors, and registrars.
• Assist with share plan and equity incentive administration.
• Support wider governance projects and contribute to process improvements across the Company Secretariat function.

Experience Required

• Previous experience within a Company Secretariat, Governance, or Legal team.
• Strong understanding of UK Companies Act requirements and corporate governance best practice.
• Experience supporting boards and committees in a corporate environment.
• Ability to engage confidently with senior stakeholders.
• Excellent organisational skills and attention to detail.
• Strong communication skills, both written and verbal.
• Comfortable working independently and managing competing priorities.
• Experience using entity management systems such as Diligent Entities would be advantageous.
• Exposure to international governance frameworks and listed company environments is beneficial.
• Experience supporting employee share plans is desirable.

Qualifications

A Chartered Governance qualification (CGIUKI), legal qualification, qualification in progress, or equivalent relevant experience would be advantageous.