Assistant Company Secretary

Kingsley Green Recruitment group; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

Kingsley Green Recruitment group is seeking a Senior Assistant Company Secretary on a 12-month contract. The role blends hands-on governance with strong technical Company Secretarial knowledge to ensure statutory obligations are met and governance improvements are implemented.

The successful candidate will maintain statutory registers, coordinate filings, and support subsidiary boards across jurisdictions, while guiding colleagues and coordinating with external advisers to deliver robust

Qualifications

• Solid background in company secretarial work.
• Immediate availability or start on short notice.
• Experience handling corporate entities and statutory obligations across multiple jurisdictions.
• Solid understanding of corporate governance principles and filing requirements.
• Confidence working with external advisers and coordinating multiple stakeholders.
• Familiarity with subsidiary governance and board processes in regulated environments.
• Experience coaching or supervising colleagues.
• Strong planning and prioritisation to manage deadlines and projects.
• Clear communication with stakeholders at various levels.
• Proactive, self-sufficient approach with sound judgement.

Responsibilities

• Maintain statutory registers, documentation and records with accuracy.
• Arrange and submit statutory changes for officers and corporate particulars.
• Coordinate with external advisers to handle entity matters and compliance.
• Oversee administration and ongoing compliance of a portfolio of entities across jurisdictions.
• Support subsidiary boards and governance delivery.
• Prepare governance documentation and support board/committee processes.
• Collaborate across the business to maintain governance reporting and compliance.
• Mentor and guide junior colleagues for consistent practices.
• Build relationships with internal and external partners to meet team objectives.
• Participate in projects to strengthen governance practices and improve processes.

Skills

Company secretarial

Governance

Stakeholder management

Regulatory filings

Coaching juniors

Job description

An established international business is seeking a Senior Assistant Company Secretary to join its team on a 12-month contract.

The successful applicant will combine strong technical knowledge with a practical, hands-on approach, helping to ensure that corporate obligations are met while supporting improvements to the organisation's governance operations.

Responsibilities will include:

• Maintaining statutory registers, corporate documentation and other relevant records, ensuring information is complete and accurate.
• Organising the preparation and submission of statutory documentation, including changes to company officers and other corporate particulars.
• Liaising with external advisers and service providers to coordinate entity-related matters and resolve compliance issues.
• Managing the administration and ongoing compliance of a portfolio of corporate entities in different jurisdictions.
• Providing company secretarial assistance to subsidiary boards and supporting the delivery of effective governance arrangements.
• Contributing to board and committee processes, including the preparation and maintenance of governance documentation.
• Working with colleagues across the business to ensure that corporate information, reporting and compliance processes are appropriately maintained.
• Providing guidance and day-to-day support to less experienced colleagues, helping to promote consistency and effective working practices.
• Building relationships with internal stakeholders and external partners to support the delivery of the team's objectives.
• In addition to ongoing operational duties, the role will involve contributing to projects designed to strengthen governance practices and improve the efficiency of existing processes.

We are interested in hearing from candidates who can demonstrate:

• A solid background in company secretarial work
• Immediately available or available to start at short notice
• Practical experience dealing with corporate entities and statutory obligations across more than one jurisdiction.
• A sound understanding of corporate governance principles and relevant filing requirements.
• Confidence working with external professional advisers and coordinating multiple stakeholders.
• Familiarity with subsidiary governance and board-related processes, ideally within a regulated or complex corporate environment.
• Experience supporting, coaching or supervising colleagues.
• Strong planning and prioritisation skills, with the ability to manage routine deadlines alongside project-based assignments.
• Clear communication skills and the confidence to work with stakeholders at different levels.
• A proactive and self-sufficient working style, with sound judgement and attention to detail.

The ideal candidate will be adaptable, dependable and comfortable working in an environment where priorities can change. They will be able to assess issues logically, identify workable solutions and maintain high standards when managing competing demands.

This is an opportunity to join a professional team working across a broad range of governance matters within an international organisation. The role combines practical corporate administration with exposure to governance improvement initiatives, offering variety and the opportunity to make a meaningful contribution.